Fire Marshal Office Administrative & Records Specialist

City of Lancaster, Texas; Lancaster (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

City of Lancaster, Texas is seeking an Administrative Secretary to support the Fire Marshal’s Office. You will handle daily office operations, records management, payroll documentation, and correspondence, while providing courteous service to residents and staff.

The ideal candidate is detail-oriented, able to manage multiple priorities, and maintains confidentiality in a fast-paced environment. Proficiency with MS Office and strong communication are essential.

Qualifications

• High school diploma or GED or equivalent.
• 1 year of related administrative, clerical, or office support experience preferred.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Analyze and organize office operations and administrative procedures.
• Assist with bookkeeping and payroll documentation and processing.
• Maintain personnel-related information and records.
• Prepare routine reports, correspondence, and administrative documents.
• Coordinate supplies and clerical services and ensure filing systems are current.
• Provide professional customer service to residents and staff in person, by phone, and in writing.
• Support Fire Marshal’s Office with daily administrative tasks and record retention.

Skills

Organization

Multitasking

Customer service

Discretion

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Adobe Acrobat

Job description

City of Lancaster, Texas is seeking an Administrative Secretary to support the Fire Marshal’s Office. You will handle daily office operations, records management, payroll documentation, and correspondence, while providing courteous service to residents and staff.

The ideal candidate is detail-oriented, able to manage multiple priorities, and maintains confidentiality in a fast-paced environment. Proficiency with MS Office and strong communication are essential.