Fire Department Administrative Coordinator (Part-Time)

Town of Bridgewater, MA; Bridgewater (MA); On-site; USD 44,000 - 59,000; Part time

Job summary

The Town of Bridgewater, MA seeks an Office Administrator for the Fire Department. This part-time, 25-hours-per-week role provides administrative support to ensure efficient daily operations, including payroll processing, permit processing, grant administration assistance, and coordination with the Finance team.

You will manage public inquiries, schedule meetings, maintain records, handle invoicing, and assist ambulance billing daily.

Qualifications

• Over two years of administrative experience; municipal government desirable.
• Must possess and maintain a valid Massachusetts Driver’s License.
• An associate degree from an accredited college or university is preferred.

Responsibilities

• Provides administrative support to the Fire Chief and Deputy Fire Chief.
• Completes department payroll and accrual reports weekly.
• Greets visitors and answers phones; directs inquiries.
• Coordinates meetings and reserves space as required.
• Attends project meetings and presents data as assigned.
• Maintains inventory and places supply orders.
• Reconciles Hazmat and Detail reimbursements.
• Maintains department records and filing system.
• Processes invoices and forwards to Finance.
• Schedules inspections and processes permit payments.
• Assists in ambulance billing daily.
• Performs related work as required.

Skills

Interpersonal skills

Self-starter

Time management

Attention to detail

Customer service

Accountability

Ethics and integrity

Teamwork

Positivity

Education

Associate degree preferred

Massachusetts Driver’s License

Job description

The Town of Bridgewater, MA seeks an Office Administrator for the Fire Department. This part-time, 25-hours-per-week role provides administrative support to ensure efficient daily operations, including payroll processing, permit processing, grant administration assistance, and coordination with the Finance team.

You will manage public inquiries, schedule meetings, maintain records, handle invoicing, and assist ambulance billing daily.