Fine & Performing Arts Admin Coordinator

Ithaca City School District; Town of Ithaca (NY); On-site; USD 33,000 - 47,000; Full time

Job summary

Ithaca City School District seeks a .5 Administrative Assistant for the Fine & Performing Arts to provide essential administrative and financial support to the department. You will manage purchases, budgets, and inventories; coordinate rehearsal and event logistics; and assist with communications across concert and theater programs.

The role requires strong organizational skills, experience with Google Workspace and accounting software, and the ability to multitask in a busy educational

Qualifications

• Requires high school diploma or equivalent; associate or bachelor's degree preferred.
• Proficiency in Google Workspace, financial accounting software and scheduling platforms.
• Strong detail orientation, inventory tracking, ability to multitask and manage complex records.

Responsibilities

• Financial & Budget Management: manage purchase orders, requisitions, budget accounting and ledger coding.
• Student & Academic Support: schedule observations, track extracurricular participation, manage instrument inventory and donations.
• Facilities & Communications: schedule rehearsals, submit work orders, draft digital announcements, track event participation and provide general admin support.

Skills

Communication

Detail orientation

Inventory management

Multitasking

Record maintenance

Education

High school diploma or equivalent

Associate degree

Bachelor’s degree preferred

Tools

Google Workspace

Financial accounting software

Facility scheduling platforms

Electronic databases

Digital communication tools

Job description

Ithaca City School District seeks a .5 Administrative Assistant for the Fine & Performing Arts to provide essential administrative and financial support to the department. You will manage purchases, budgets, and inventories; coordinate rehearsal and event logistics; and assist with communications across concert and theater programs.

The role requires strong organizational skills, experience with Google Workspace and accounting software, and the ability to multitask in a busy educational