Fine & Performing Arts Admin Coordinator

Ithaca City School District; City of Ithaca (NY); On-site; USD 33,000 - 47,000; Part time

Job summary

Ithaca City School District's Fine & Performing Arts department seeks a part-time Administrative Assistant to provide essential financial, administrative, and operational support to the Director and the department. The role manages purchasing, budget tracking, instrument inventories, scheduling, and event logistics for concerts and theater programs.

The successful candidate will have a high school diploma (associate/bachelor preferred) and proficiency with Google Workspace, financial software,

Qualifications

• High school diploma or equivalent required (Associate or Bachelor’s degree preferred).
• Associate degree + 2 years administrative/clerical experience or High School diploma + 4 years administrative/clerical experience.

Responsibilities

• Purchasing, requisitions, and tracking for instructional supplies and equipment.
• Budget accounting, posting, reconciling, and ledger coding for departmental accounts.

Skills

High attention to detail

Inventory tracking

Multitasking

Written & verbal communication

Customer/stakeholder interaction

Education

High school diploma

Associate degree preferred

Bachelor’s degree preferred

Tools

Google Workspace

Financial accounting software

Facility scheduling platforms

Electronic databases

Digital communications tools

Job description

Ithaca City School District's Fine & Performing Arts department seeks a part-time Administrative Assistant to provide essential financial, administrative, and operational support to the Director and the department. The role manages purchasing, budget tracking, instrument inventories, scheduling, and event logistics for concerts and theater programs.

The successful candidate will have a high school diploma (associate/bachelor preferred) and proficiency with Google Workspace, financial software,