Financial Specialist - Senior

State of Wisconsin; Madison (WI); Hybrid; USD 39,000 - 44,000; Full time

Benefits offered by this job

Casual office atmosphere

Flexible work schedules

Ample vacation time

Excellent health benefits

Employee assistance program

Job summary

The Division of Enterprise Technology (DET) in Madison, WI, seeks a Financial Specialist Senior to oversee complex financial management, auditing, and bookkeeping for multiple IT funding sources. You will handle accounts payable/receivable, requisitions, and vendor invoicing, coordinating with DET and DOA teams.

Responsibilities include enabling the IT Business Management tools, enhancing automation, and ensuring accurate financial transactions.

Qualifications

• Experience with Accounts Payable/Receivable.
• Experience or education in Bookkeeping, accounting, or GAAP processes.
• Experience with multiple funding sources and accounting codes.
• Experience using business software applications, databases, or spreadsheets for processing financial transactions (e.g., PeopleSoft, Quicken, Excel).
• Experience processing and tracking IT financial transactions.

Responsibilities

• Audit and oversee accounts payable/receivable for multiple programs and funding sources.
• Create requisitions for IT product procurement; process invoices and payables.
• Collaborate with Finance and DOA to resolve invoice discrepancies.
• Develop and maintain DET administrative standards and procedures (AP/AR, requisition entry).
• Provide technical/business consulting for DET Financial components in IT systems and automation.

Skills

Accounts Payable/Receivable

Bookkeeping, accounting, GAAP

Multiple funding sources & codes

Business software (PeopleSoft/Excel)

IT financial transactions

Education

Bookkeeping/Accounting training

Tools

PeopleSoft

Excel

Quicken

Job description

Introduction

The Division of Enterprise Technology (DET) delivers statewide IT services that help Wisconsin agencies, local governments, and partners work efficiently and securely. Our mission is to ensure technology supports the state’s business needs through reliable, innovative, and cost-effective solutions.

All employees are expected to live and work in Wisconsin. This position will have the option of working remotely upon agreement of the supervisor but may be asked to come into the office periodically. This schedule may change based on operational needs and organizational requirements.

The Division of Enterprise Technology (DET) is a great place to work! We offer amazing benefits such as a casual office atmosphere, flexible work schedules, ample vacation time, excellent health benefits, and an exceptional employee assistance program that offers a variety of programs and tools to help promote an employee’s wellness and health.

Our Competitive Benefits Package Features

• State Employee & Retiree Health Plan including health, dental and wellness benefits, and supplemental Vision Insurance, Accidental Death & Dismemberment, Long-Term Care Insurance and Pre-Tax Savings Accounts (for health, dental, vision, day care and commuter expenses).
• WRS Retirement Benefit pension plan that is intended to provide you with a lifetime retirement payment. It offers an employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan.
• Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays and ample accrued sick time that rolls over each year.
• Accumulated Sick Leave which allows retirees to convert unused sick leave into credits to help pay for health insurance premiums.
• Disability Benefits to cover the possibility of becoming disabled while working for a WRS employer making you eligible to receive disability benefits that will give you income for the time you are unable to return to work.
• An Income Continuation Insurance that replaces a portion of your income if you are unable to work because of sickness or injury (both short and long term).
• Group Life Insurance providing life insurance coverage up to five times your annual earnings and covers death and dismemberment.
• Well Wisconsin Wellness Program with tools and resources to help set health and well-being goals, track progress, stay motivated, and earn incentives.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

As the flagship agency of the State of Wisconsin, our core values at Department of Administration are Adaptability, Collaboration, Stewardship, Equity, Service Excellence, and Integrity. Our values make it possible for us to fulfill our mission, with a set of shared principles and practices, and form the bedrock of how we operate, interact, and are seen by colleagues, partners, and other agencies.

Position Summary

As a Financial Specialist Senior assigned to DET, this position provides highly complex levels of financial management auditing and bookkeeping oversight for multiple programs and funding sources. The position has primary responsibility of accounts receivable to include but not limited to creating requisitions for procurement of information technology (IT) products, receipt invoices, and accounts payable with state purchasing card for DET and Department of Administration (DOA) and DOA-supported agencies.

Under general supervision, this position also has responsibility of auditing and reviewing financial transactions with coordination with the Finance team members and can solve issues with the vendors on invoice discrepancies. This position is responsible for working with all areas within DET and with other DOA Division representatives. This position is also responsible for assisting in the creation and maintenance of DET administrative standards and procedures (i.e., accounts payable/receivable, requisition entry), subject to the Business Services Director's review and approval.

Additionally, this position is responsible for providing technical and/or business consulting related to the development, integration, implementation and on-going support of the DET Financial components in the IT Business Management suite of tools. This position will also provide enhancements to the financial management process to include updating already existing automation processes, incorporating any new automation or reporting functions. The collaboration needed to complete these activities includes contacting, consulting, and negotiating with all levels of Department of Administration management and other state agencies.

To view a complete list of duties, see the position description.

Salary Information

Starting salary for the Financial Specialist Senior (02-13) will be $29.28 per hour. A 12-month probationary period is required. Pay for current state employees will be in accordance with the State Compensation Plan.

Job Details

Due to the nature of the position, DOA will conduct fingerprinting and background checks on applicants prior to selection. DOA does not sponsor work visas and is not an eligible OPT (Optional Practical Training) employer for F-1 international students. All persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form.

Interviews may be conducted onsite in Madison, WI. Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. Remote work flexibility will be discussed in more detail in the interview process.

Qualifications

Minimally qualified applicants will have all of the following:

• Experience with Accounts Payable/Receivable.
• Experience or education in Bookkeeping, accounting, or GAAP processes.
• Experience with multiple funding sources and accounting codes.
• Experience using business software applications, databases, or spreadsheets for processing financial transactions (e.g., PeopleSoft, Quicken, Excel, etc.)
• Experience processing and tracking IT financial transactions

In addition to the above, more than qualified applicants may have the following:

• Experience recovering expenses in multiple accounts/appropriations.
• Experience with IT Business Models.

Deadline to Apply

Applicant materials are due by 11:59pm CST on September 15, 2026.