HEART Grant Financial Specialist - Advanced (Project Position)

State of Wisconsin; Madison (WI); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

Generous PTO

Insurance options

Well Wisconsin program

Employee assistance program

Job summary

State of Wisconsin invites applications for HEART Grant Financial Specialist - Advanced (Project Position). This role supports the WIG: HEART program, coordinating with DWD Finance to ensure compliant financial processes and reporting.

The position offers remote work with periodic travel to Madison headquarters, and is projected through July 2030. Applicants must understand federal funding rules and have strong accounting and analytical skills.

Qualifications

• Applying auditing methods and techniques, including complex mathematical calculations using spreadsheets and calculators.
• Applying accounts receivable and accounts payable methods and practices.
• Interpreting and applying statutes, rules, complex regulations, policies, and procedures.
• Using automated accounting systems, including mainframe and PC environments.
• Analyzing data, creating expenditure reports, and tracking expenditures related to financial monitoring.

Responsibilities

• Serve as Grant Financial Manager for the WIG: HEART program and liaise with the Division and DWD Finance.
• Develop financial instructions that align with Federal and State processes and revise as needed.
• Generate specialized reports and provide training/guidance on financial aspects of the HEART program.
• Advise management on financial planning, internal controls, and compliance with funding requirements.

Skills

Auditing methods

Accounts receivable

Accounts payable

Interpreting statutes

Automated accounting systems

Data analysis

Expenditure reports

Reconciliation of expenditures

Tools

COMET

STAR

Mainframe systems

Job description

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Job Title HEART Grant Financial Specialist - Advanced (Project Position)

Are you a collaborative problem solver who wants to make a positive difference by improving people's lives while experiencing a dynamic career? The Division of Employment & Training is currently recruiting to fill a Grant Financial Manager project vacancy to work with The Workforce Innovation Grant: Healthcare Employment, Access, and Rural Transformation (WIG: HEART) grant program. The HEART Grant Program will focus on funding competitive grants that develop transformational solutions impacting the quality and availability of healthcare in Wisconsin's rural regions and communities. Applytoday to be considered for this exciting opportunity!

The candidate selected for this position will have the option to work remotely for a majority of their schedule, with occasional requirements to report to their headquarter location in downtown Madison ( 201 E. Washington Ave. ),sometimes on short notice. Remote work options are subject to change.

This recruitment may be used to fill future similar project vacancies.

Position Summary

This position will serve as the Grant Financial Manager for the WIG: HEART program and the liaison between the Division and the DWD Finance areas. It will be responsible for research and analysis of Federal payment and reimbursement systems and then creation of financial instructions that comply with and integrate Federal and State financial processes, revising these instructions as needed. This position will also make recommendations to update policy, generate specialized reports, and develop and provide training/guidance related to the financial aspects of the HEART program. The position provides professional financial expertise to a variety of audiences in budget monitoring, financial reporting, reconciliation of reimbursements, eligibility for disbursement of funds, and fiscal analysis. The position will provide information to management on financial planning, internal controls, and compliance with federal and state funding requirements. Work is performed with a high degree of independence and requires interpretation of complex state and federal financial policies and procedures. This position will require an advanced knowledge of state and federal statutes including the Uniform Guidance and regulations, as well as knowledge of state and federal policies and procedures related to the financial program. Consequences of improper payments or reimbursements or other financial irregularities include, but are not limited to, fraud, litigation, repayment of funds by DWD or other grantees.

Generous paid time off , including at least 3 1/2 weeks of vacation/personal time, nine paid holidays, and ample sick time that rolls over each year with no cap.

Other great insurance options (dental, vision, life, and more).

A Well Wisconsin program, offering wellness tools and rewards to employees and spouses.

A free and confidential employee assistance program that offers employees and their household members tools, resources, and professional consultation services.

The classification title for this position is Financial Specialist - Advanced (schedule 02, range 15). This position is not represented in a collective bargaining unit and is considered non-exempt under the Fair Labor Standards Act.

Pay will be set in accordance with the State Compensation Plan in effect at the time of appointment. Starting pay may vary for current state employees.

Travel:Occasional statewide travel including overnight stays may be required.

Project Position Details:Wisconsin residency is required to be eligible for a project position. Project positions are temporary positions that provide benefits (including health insurance), but do not provide rights to a permanent civil service position, and do not lead to permanent status in class. Individuals appointed to a project position are not placed on a probationary period. This project position is expected to last until July 2030.

Remote work: Employees with approved remote and hybrid-remote work arrangements are generally expected to work within the state of Wisconsin.High-speed internet access is required to meet the needs of remote work. Remote work options are subject to change.

Criminal histories: W e also consider all qualified applicants with criminal histories, consistent with applicable federal, state and local law. Finalists for this position may be required to allow DWD to conduct a background check or other checks to determine whether the circumstances of any conviction may be related to the job being filled. For positions with access to sensitive federal tax information, FBI fingerprinting may also be required.

Eligibility to work in United States: Applicants must be legally entitled to work in the United States (i.e. a US citizen or national or a lawful permanent resident) at the time of appointment. DWD does not sponsor visas and is not an eligible OPT employer for those with F1 visas. This is not a contract position. Any appointment made will be contingent on the applicant completing the I-9 upon hire.

Qualifications

The qualifications listed below will be evaluated in the first step of the selection process and should be clearly described in your resume/letter of qualifications.

You need to have the following:

• Applying auditing methods and techniques, including complex mathematical calculations including spreadsheet applications and calculator operation
• Applying accounts receivable and accounts payable methods and practices
• Interpreting and applying statutes, rules, complex regulations, policies, and procedures
• Using automated accounting systems, including those in mainframe and PC environments
• Analyzing data, creating expenditure reports, conducting desk-monitoring, and tracking expenditures related to financial monitoring

Any of the following would be nice to have:

• Applying financial rules and regulations as well as knowledge of state and federal policies and procedures related to the financial program
• Interpreting state and federal statutes including the Uniform Guidance and grant terms and conditions.
• Using Contract Management and Expenditure Tracking System (COMET) and/or STAR.
• Developing and providing training or technical assistance to internal and/or external stakeholders.
• Reporting on grant activities, following grant funding guidelines, grant cost accounting, or similar

Deadline to Apply

Application materials must be submitted by 11:59 PM (central standard time) on Tuesday, September 15, 2026.