Financial Specialist III – Accounts Payable

East Texas A&M University; Commerce (CA); On-site; USD 55,000 - 78,000; Full time

Job summary

East Texas A&M University in Commerce, Texas is seeking a Financial Specialist III – Accounts Payable to oversee complex disbursements, verify invoices, and ensure compliance with state policies.

You will coordinate with departments, use FAMIS and eTravel, and mentor student workers while maintaining accuracy and timely payments.

Qualifications

• High school diploma or equivalent combination of education and experience.
• Six years of related experience in accounts payable.
• Advanced knowledge of accounts payable practices and standards.

Responsibilities

• Administers disbursements for divisions of the University.
• Prepares vouchers per State Purchasing rules and regulations.
• Audits encumbrance documents and processes payments.
• Maintains an extensive filing system for accounts payable documents.
• Liaises between faculty, staff, and vendors to ensure compliance when processing invoices.
• Verifies accuracy of paid invoices and receipt of goods/services.
• Prepares daily reports for audit and ensures timely payments.
• Serves as a resource regarding accounts payable, eProcurement, travel, and payment systems.
• Coordinates complex accounts payable reporting and reconciliation activities.

Skills

Word processing

Spreadsheet

Database applications

Financial transactions

Accounts payable practices

Education

High school diploma or equivalent

Bachelor’s degree

Tools

FAMIS

Laserfiche

eTravel

US Bank

Job description

Financial Specialist III – Accounts Payable

Commerce, Texas, United States

Aug 31, 2026

Job Title

Financial Specialist III – Accounts Payable

Agency

East Texas A&M University

Department

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

SUMMARY:

The Financial Specialist III, under general supervision, provides complex clerical, accounting, and customer service support duties for East Texas A&M University. Coordinates the payment of goods and services for all divisions of the University, ensuring all disbursements follow state, system, and university policies, procedures, and statutes.

As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence. ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

DUTIES & RESPONSIBILITIES:

• Administers disbursements for divisions of the University. Assures accuracy of all information provided by each department for reimbursement.
• Prepares vouchers in accordance with State Purchasing and General Services Commission rules, State Comptroller regulations, and other state statutes.
• Utilizes FAMIS (Financial Accounting Management Information System), the eProcurement system, and the eTravel system, to audit encumbrance documents and process payments.
• Regulates an extensive filing system for accounts payable documents (Vouchers, IDT’s, etc.) capable of accurate retrieval of information upon request from management, university staff, and other officials.
• Acts as liaison between faculty, staff, and vendors to assure state regulations are followed when processing and paying invoices and travel vouchers.
• Ensures accuracy and verification of all invoices paid for the University as well as verification that goods and services have been received.
• Prepares daily report for accountant’s audit of processed vouchers, and ensures payments are released in a timely manner.
• Serves as a resource to departmental users regarding accounts payable, eProcurement, travel, and payment card systems; researches issues and recommends solutions.
• Under general supervision, leads the coordination of complex accounts payable reporting, audit preparation, and reconciliation activities; researches and analyzes transaction variances, prepares findings and supporting documentation, and works with departments to resolve discrepancies and maintain compliance with applicable regulations and university procedures.
• Reviews Oversight audit exceptions, researches applicable regulations, and coordinates corrective actions with departments.
• Analyzes utility statements, payment activity, and financial data to verify billing accuracy, identify trends, discrepancies, and potential processing issues; allocates payments across multiple meters, researches and resolves invoice discrepancies with utility vendors, and prepares reports and recommendations for management review.
• Manages the daily operations of the eProcurement and eTravel systems audits, working directly with the Accounts Payable Supervisor to resolve any issues.
• Inputs data into the cash disbursement system and verifies account balances are sufficient for payment.
• Maintains sub-ledgers on the cash disbursement system through data entries.

MINIMUM REQUIREMENTS:

• Education: High school diploma or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Six years of related experience. Knowledge of word processing, spreadsheet, and database applications. Knowledge of financial transactions. Advanced knowledge of accounts payable practices and standards.
• Ability to: Ability to multitask and work cooperatively with others. Ability to analyze financial information. Ability to work with sensitive information and maintain confidentiality.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Bachelor’s degree. Knowledge of fund accounting. Experience with FAMIS (Financial Accounting Management Information System), Laserfiche (electronic file management system), eTravel (Emburse), and US Bank (online procurement/travel card system).

SUPERVISION OF OTHERS:

May supervisor student workers

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

Competitive Benefits & Work-Life Balance:

• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays , plus up to eight hours of paid sick leave and vacation each month.
• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs , including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building , featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.
• Engage with over 95 student organizations and 14 NCAA Division I athletic teams , contributing to a thriving campus community.
• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

East Texas A&M University

The A&M System is one of the largest systems in higher ed with a network of 12 universities & 8 state agencies.

The Texas A&M University System is a major higher education network in the U.S., comprising 11 universities and seven agencies, serving over 152,000 students annually.

Higher Education Education

Company size 201–500 employees

Company type Educational Founded 1876

Total funding 0

Momentum

Where they work

Headquarters College Station, TX

301 Tarrow Street, College Station, TX 77840, US 814 Lavaca St, Austin, Texas 78701, US