Financial Specialist III – Accounts Payable

Texas A&M University; Commerce (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability insurance

Retirement plan

Employee tuition assistance

Job summary

East Texas A&M University seeks a Financial Specialist III to manage complex accounts payable tasks, coordinating disbursements and ensuring accuracy and compliance across divisions. The role requires reviewing reimbursement information, preparing vouchers, and processing payments using FAMIS and eTravel.

The position supports collaborative work with departments, vendors, and staff, ensuring timely and accurate financial processing within state university policies.

Qualifications

• High school diploma or equivalent.
• 0
• Six years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Advanced knowledge of accounts payable practices and standards.
• Ability to multitask and work cooperatively with others.
• Ability to analyze financial information.
• Ability to work with sensitive information and maintain confidentiality.

Responsibilities

• Administers disbursements for divisions of the University.
• Assures accuracy of all information provided by each department for reimbursement.
• Prepares vouchers in accordance with state rules and regulations.
• Audits encumbrance documents and processes payments using system tools.
• Maintains an extensive filing system for accounts payable documents.
• Acts as liaison between faculty, staff, and vendors to ensure compliance when processing invoices.

Skills

Accounts payable

Financial transactions

Multitasking

Analytical thinking

Confidentiality

Customer service

Word processing

Spreadsheets

Databases

Education

High school diploma

Bachelor’s degree

Tools

FAMIS

Laserfiche

eTravel (Emburse)

US Bank

Job description

Job TitleFinancial Specialist III – Accounts Payable Agency East Texas A&M University Department Financial Services Proposed Minimum SalaryCommensurate Job LocationCommerce, Texas Job TypeStaff

SUMMARY

The Financial Specialist III, under general supervision, provides complex clerical, accounting, and customer service support duties for East Texas A&M University. Coordinates the payment of goods and services for all divisions of the University, ensuring all disbursements follow state, system, and university policies, procedures, and statutes. As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence. ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

DUTIES & RESPONSIBILITIES

• Administers disbursements for divisions of the University.
• Assures accuracy of all information provided by each department for reimbursement.
• Prepares vouchers in accordance with State Purchasing and General Services Commission rules, State Comptroller regulations, and other state statutes.
• Utilizes FAMIS (Financial Accounting Management Information System), the eProcurement system, and the eTravel system, to audit encumbrance documents and process payments.
• Regulates an extensive filing system for accounts payable documents (Vouchers, IDT’s, etc.) capable of accurate retrieval of information upon request from management, university staff, and other officials.
• Acts as liaison between faculty, staff, and vendors to assure state regulations are followed when processing and paying invoices and travel vouchers.
• Ensures accuracy and verification of all invoices paid for the University as well as verification that goods and services have been received.
• Prepares daily report for accountant’s audit of processed vouchers, and ensures payments are released in a timely manner.
• Serves as a resource to departmental users regarding accounts payable, eProcurement, travel, and payment card systems; researches issues and recommends solutions.
• Under general supervision, leads the coordination of complex accounts payable reporting, audit preparation, and reconciliation activities; researches and analyzes transaction variances, prepares findings and supporting documentation, and works with departments to resolve discrepancies and maintain compliance with applicable regulations and university procedures.
• Reviews Oversight audit exceptions, researches applicable regulations, and coordinates corrective actions with departments.
• Analyzes utility statements, payment activity, and financial data to verify billing accuracy, identify trends, discrepancies, and potential processing issues; allocates payments across multiple meters, researches and resolves invoice discrepancies with utility vendors, and prepares reports and recommendations for management review.
• Manages the daily operations of the eProcurement and eTravel systems audits, working directly with the Accounts Payable Supervisor to resolve any issues.
• Inputs data into the cash disbursement system and verifies account balances are sufficient for payment.
• Maintains sub-ledgers on the cash disbursement system through data entries.

MINIMUM REQUIREMENTS

• Education: High school diploma or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Six years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of financial transactions.
• Advanced knowledge of accounts payable practices and standards.
• Ability to multitask and work cooperatively with others.
• Ability to analyze financial information.
• Ability to work with sensitive information and maintain confidentiality.
• Licensing/Professional Certifications: None.
• Physical Requirements: None.
• Other Requirements: None.

PREFERRED EDUCATION / SKILLS/ EXPERIENCE

• Bachelor’s degree.
• Knowledge of fund accounting.
• Experience with FAMIS (Financial Accounting Management Information System), Laserfiche (electronic file management system), eTravel (Emburse), and US Bank (online procurement/travel card system).

SUPERVISION OF OTHERS

May supervisor student workers

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

CAREER GROWTH & DEVELOPMENT

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

ACADEMIC EXCELLENCE

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

STATE-OF-THE-ART FACILITIES

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

VIBRANT CAMPUS LIFE

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

PRIME LOCATION & GROWTH

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Equal Opportunity/Veterans/Disability Employer

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer

Welcome to East Texas A&M University, where we transform lives! At our university, we are committed to fostering an environment that ensures students are prepared for success in an ever‑evolving world. Our faculty and staff work collaboratively to elevate research, drive innovation, and address global challenges, all while creating a welcoming community where academic excellence can thrive. We strive to align initiatives with the university's unique rural‑urban identity, embracing both the opportunities of city life and the richness of rural traditions. Additionally, we are dedicated to modernizing university operations and business practices to enhance efficiency, support sustainable growth, and improve the student experience.

Visit us on our social media: Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News

East Texas A&M University is an Equal Opportunity/Veterans/Disability Employer. Discover more about our sites: East Texas A&M University (Main Campus) East Texas A&M at Dallas East Texas A&M at Navarro College Texas A&M-Rellis

For additional assistance or questions regarding your job application, please contact [phone] or email [e-mail].