Financial Specialist III

Texas A&M University System; Commerce, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

East Texas A&M University is seeking a Financial Specialist III to provide complex clerical, accounting, and customer service support in Financial Services, Commerce, TX. You will manage disbursements, vouchers, and AP processes using FAMIS, eProcurement, and eTravel, while ensuring compliance with state statutes.

Requires six years of related experience and strong knowledge of AP practices; preferred Bachelor’s degree and familiarity with Laserfiche and US Bank systems.

Qualifications

• Education: High school diploma or equivalent combination of education and experience.
• Six years of related experience.
• Advanced knowledge of accounts payable practices and standards.
• Knowledge of word processing, spreadsheet, and database applications.

Responsibilities

• Administers all disbursements for divisions of the University.
• Prepares vouchers in accordance with state rules and regulations.
• Uses FAMIS, eProcurement, and eTravel to audit encumbrance documents and payments.
• Maintains an extensive filing system for AP documents.
• Liaises between faculty, staff and vendors to ensure compliance with regulations.
• Verifies invoices and that goods/services have been received.
• Prepares daily reports for audits and timely payments.
• Provides AP/system support for questions related to FAMIS, eTravel, eProcurement and US Bank.
• Leads AP reporting, audit preparation, and reconciliation activities.
• Oversees daily eProcurement operations with Accounts Payable Supervisor.
• Inputs data into cash disbursement system and balances accounts.
• Maintains sub-ledgers and processes warrant cancellations and interagency transfers.
• Primary contact for AggieBuy/Mane Market AP questions.

Skills

Accounts payable

Financial analysis

Confidentiality

Education

High school diploma or equivalent

Bachelor’s degree

Tools

FAMIS

Laserfiche

eTravel

US Bank

Job description

**Job Title**Financial Specialist III**Agency**East Texas A&M University**Department**Financial Services**Proposed Minimum Salary**Commensurate**Job Location**Commerce, Texas**Job Type**Staff**Job Description****INSTRUCTIONS TO APPLICANT:**During the application process the *“My Experience*” page has a section provided “*Attachments (Resume/CV, References, Cover letter, etc.)*” to upload required documents. * Use the Upload button to add each document.* You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.* All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.* Incomplete or improperly submitted applications may be excluded from consideration.* Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help. **Please provide the following documents**:* Cover Letter* Resume/CV* Three professional references with complete contact information *(Unsolicited letters of recommendation will not be considered).** Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer). *If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.* If you need assistance, please contact us at [e-mail] ***A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.******In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.*** **SUMMARY:**The Financial Specialist III, under general supervision, provides complex clerical, accounting, and customer service support duties for East Texas A&M University. Coordinates the payment of goods and services for all divisions of the University, ensuring that all disbursements follow state, system, and university policies, procedures, and statutes.**DUTIES & RESPONSIBILITIES:**· Administers all disbursements for divisions of the University. Assures accuracy of all information provided by each department for reimbursement.· Prepares all vouchers in accordance with State Purchasing and General Services Commission rules, State Comptroller regulations, and other state statutes.· Utilizes FAMIS (Financial Accounting Management Information System), the eProcurement system, and the eTravel system, to audit encumbrance documents and process payments.· Regulates an extensive filing system for accounts payable documents (Vouchers, IDT’s, etc.) capable of accurate retrieval of information upon request from management, university staff, and other officials.· Acts as liaison between faculty, staff, and vendors to assure state regulations are followed when processing and paying invoices and travel vouchers.· Ensures accuracy and verification of all invoices paid for the University as well as verification that goods and services have been received.· Prepares daily report for accountant’s audit of processed vouchers, and ensures payments are released in a timely manner.· Provides support to the university community regarding questions pertaining to the Financial Accounting Management Information System (FAMIS), the eTravel system, the eProcurement system, and US Bank.* Under general supervision, leads the coordination of complex accounts payable reporting, audit preparation, and reconciliation activities; researches and analyzes transaction variances, prepares findings and supporting documentation, and works with departments to resolve discrepancies and maintain compliance with applicable regulations and university procedures.* Reviews Oversight audit exceptions, researches applicable regulations, and coordinates corrective actions with departments.* Manages the daily operations of the eProcurement system, working directly with the Accounts Payable Supervisor to resolve any issues.* Inputs data into the cash disbursement system and verifies account balances are sufficient for payment.* Maintains sub-ledgers on the cash disbursement system through data entries.* Processes warrant cancellations and interagency transfer vouchers.* Serves as primary contact for questions related to AggieBuy/Mane Market eProcurement system for accounts payable questions.**MINIMUM REQUIREMENTS:**· **Education:** High school diploma or equivalent combination of education and experience.· **Experience / Knowledge / Skills:** Six years of related experience. Knowledge of word processing, spreadsheet, and database applications. Knowledge of financial transactions. Advanced knowledge of accounts payable practices and standards.· **Ability to:** Ability to multitask and work cooperatively with others. Ability to analyze financial information. Ability to work with sensitive information and maintain confidentiality.· **Licensing/Professional Certifications:** None· **Physical Requirements:** None· **Other Requirements:** None**PREFERRED EDUCATION / SKILLS/ EXPERIENCE:**Bachelor’s degree. Knowledge of fund accounting. Experience with FAMIS (Financial Accounting Management Information System), Laserfiche (electronic file management system), eTravel (Emburse), and US Bank (online procurement/travel card system).**SUPERVISION OF OTHERS:**May supervise student workers.**WHY WORK AT EAST TEXAS A&M UNIVERSITY?****Competitive Benefits & Work-Life Balance:**· **Employee tuition assistance** for master’s and doctoral programs.· **Comprehensive benefits** package including health, dental, vision, life, and long-term disability insurance.· **ETAMU contributes** to employee health and basic life insurance premiums.· 12-15 days of **annual paid holidays**, plus up to eight hours of **paid sick leave and vacation** each month.· Automatic enrollment in the **Teacher Retirement System of Texas (TRS)**, with optional additional retirement plans (ORP).· **Physical wellness program** and wellness release time for eligible employees.**Career Growth & Development:**· Access to cutting-edge research opportunities at a designated **R2 Research Institution**.**Academic Excellence:**· ETAMU is ranked among the top **30% in five online degree programs** and offers national recognized academic programs.· **Over 140 degree programs**, including nationally ranked online and graduate options.· **First accredited institution** to offer a competency-based bachelor’s degree in **criminal justice**.· **Distance education** offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.**State-of-the-Art Facilities:**· Work in advanced facilities such as the **113,470-square-foot Nursing and Health Sciences Building**, featuring a state-of-the-art **simulation hospital** and a **1,300-acre agricultural research farm**.**Vibrant Campus Life:**· Engage with over **95 student organizations** and **14 NCAA Division I athletic teams**, contributing to a thriving campus community.**Prime Location & Growth:**· Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at **six locations across Dallas and Northeast Texas.****Visit us on our social media:**· **Facebook****,** **Twitter****,** **Instagram****,** **YouTube****,** **LinkedIn****,** and**ETAMU News**All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.