Financial Specialist - Charitable Gaming Admin (Hybrid/Remote)

State of Wisconsin; Madison (WI); Hybrid; USD 33,000 - 36,000; Full time

Job summary

State of Wisconsin in Madison is seeking an Administrative Assistant to support the Division of Gaming by processing charitable organization payments and answering phone/email inquiries. The role also serves as Open Records coordinator, office manager, and fleet manager, with duties across administrative support and data entry.

The candidate must input data accurately, communicate effectively in writing and speech, and understand Wisconsin statutes.

Qualifications

• Experience with accounts receivable, preparing bank deposits and/or reconciliations.
• Experience with computer programs, such as Microsoft Office Suite or similar (e.g., Word, Excel, Outlook, Teams, Adobe Pro, etc.)
• Experience performing administrative tasks (e.g., answering phones, managing and maintaining records, using a scanner, etc.)
• Experience assisting customers and/or stakeholders with questions by utilizing a variety of communication methods (e.g., phone, email, fax, in- person, etc.)
• Experience handling sensitive/confidential information and/or documentation

Responsibilities

• Process payments from charitable organizations and respond to inquiries via phone and email.
• Serve as Open Records coordinator and provide office management support.
• Perform fleet management and other administrative duties as requested.
• Input data with high attention to detail and maintain accurate records.

Skills

Accounts receivable

Microsoft Office

Administrative tasks

Customer service

Data entry

Tools

STAR/PeopleSoft

Electronic file management systems

Job description

State of Wisconsin in Madison is seeking an Administrative Assistant to support the Division of Gaming by processing charitable organization payments and answering phone/email inquiries. The role also serves as Open Records coordinator, office manager, and fleet manager, with duties across administrative support and data entry.

The candidate must input data accurately, communicate effectively in writing and speech, and understand Wisconsin statutes.