Financial Services Office Administrator - NYC

Vogrinc Search Group; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) plan

Paid time off (PTO) and holidays

Job summary

Vogrinc Search Group is seeking a polished and experienced Junior Office Administrator to support the day-to-day operations in its New York office, reporting to the office manager and aiding senior leadership. The role is based in Midtown Manhattan with 4 in-office days and occasional travel to Stamford, CT.

The ideal candidate has a college degree and 5+ years of administrative experience in financial services, with strong MS Office skills and a professional demeanor.

Qualifications

• College degree required.
• 5+ years in administrative roles in financial services.
• Experience in financial services or corporate office environment.
• Proficiency with office management software and document management systems.
• Familiarity with financial industry terminology and business practices.
• Proficient in Word, Excel, Outlook, PowerPoint.
• Strong written and verbal communication.
• Excellent organizational and time management abilities.
• High level of accuracy and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Professional demeanor and strong customer service skills.

Responsibilities

• Answer and direct incoming calls; greet clients and visitors.
• Schedule meetings; manage calendars; coordinate conference rooms.
• Prepare, file financial documents and reports.
• Data entry and records maintenance.
• Process mail, packages, and courier services.
• Order and manage office supplies; coordinate with vendors.
• Prepare presentations and meeting materials.
• Coordinate travel arrangements and expense reports.
• Ensure office equipment works; arrange maintenance.
• Maintain confidentiality of sensitive financial and client information.
• Provide general admin support to executives and staff.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Professional demeanor

Education

College degree

Tools

Microsoft Office

Job description

Vogrinc Search Group is seeking a polished and experienced Junior Office Administrator to support the day-to-day operations in its New York office, reporting to the office manager and aiding senior leadership. The role is based in Midtown Manhattan with 4 in-office days and occasional travel to Stamford, CT.

The ideal candidate has a college degree and 5+ years of administrative experience in financial services, with strong MS Office skills and a professional demeanor.