Office Administrator - Finance & Executive Support

RRC Solutions Group; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Bonus potential

Employer-paid benefits

PTO + holidays

Job summary

RRC Solutions Group in New York is seeking a polished and experienced Junior Office Administrator to support the day-to-day operations of its Midtown Manhattan office, reporting to the office manager and assisting senior leadership.

The role is based in Midtown Manhattan (4 days in-office) with occasional travel to Stamford, CT.

The ideal candidate will have a college degree, 5+ years of administrative experience in financial services, and strong MS Office skills.

Qualifications

• College degree required.
• 5+ years of administrative or office experience in financial services or similar.
• Experience in financial services, banking, or corporate office environment.
• Proficient with office management software and document management systems.
• Strong communication, accuracy, and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Answer and direct incoming phone calls and greet clients and visitors professionally.
• Schedule meetings, maintain executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate electronic and paper records.
• Process incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports for staff.
• Ensure office equipment is functioning properly and arrange maintenance if needed.
• Maintain confidentiality when handling sensitive financial and client information.
• General administrative support to executives, financial advisors, and office staff.

Skills

Customer service

Time management

Communication

Organization

Education

College degree

Tools

Microsoft Office Suite

Document management systems

Job description

RRC Solutions Group in New York is seeking a polished and experienced Junior Office Administrator to support the day-to-day operations of its Midtown Manhattan office, reporting to the office manager and assisting senior leadership.

The role is based in Midtown Manhattan (4 days in-office) with occasional travel to Stamford, CT.

The ideal candidate will have a college degree, 5+ years of administrative experience in financial services, and strong MS Office skills.