Financial Services Coordinator/Administrative Assistant

Villa Duchesne; St. Louis (MO); On-site; USD 45,000 - 60,000; Full time

Job summary

Villa Duchesne is seeking a full-time, 10-month Financial Services Coordinator/Administrative Assistant to join our Business Office. This multifaceted role supports financial operations and daily administrative functions while serving as a welcoming first point of contact for parents, employees, and visitors.

The position requires a Bachelor's degree and 3–5 years in a business office or accounting environment, with strong knowledge of accounting principles, invoice processing, and Microsoft

Qualifications

• Bachelor's degree required.
• 3–5 years in a business office or accounting environment.
• Strong knowledge of accounting principles and invoice processing.
• Experience with Veracross or similar software preferred.
• Excellent communication and confidentiality.

Responsibilities

• Assist with accounts payable.
• Track budgets and perform budget reconciliations.
• Reconcile ledgers.
• Procurement and purchase order processing.
• Provide general administrative support.
• Act as the reception desk for parents, employees, and visitors.
• Attend evening committee meetings as required.

Skills

Accounts payable

Budget tracking

Ledger reconciliation

Procurement / PO processing

Reception / customer service

Communication skills

Organizational skills

Independent and collaborative work

Education

Bachelor's degree

Tools

Microsoft Office

Veracross

Job description

Job Title: Financial Services Coordinator/Administrative Assistant

Location: Villa Duchesne – St Louis, MO 63131

Employment Type: Full-time, 10‑month position

Overview

Villa Duchesne is seeking a full-time, 10‑month Financial Services Coordinator/Administrative Assistant to join our Business Office. This multifaceted position plays a vital role in supporting the financial operations and daily administrative functions of the school while serving as a welcoming first point of contact for parents, employees, and visitors.

Responsibilities

• Assist with accounts payable
• Track budgets and perform budget reconciliations
• Reconcile ledgers
• Procurement and purchase order processing
• Provide general administrative support
• Act as the reception desk, greeting parents, employees, and visitors
• Attend evening committee meetings as required

Qualifications

• Bachelor's degree required
• Minimum of three to five years of experience in a business office or accounting environment
• Strong knowledge of general accounting principles, invoice processing, collections, and Microsoft Office applications
• Experience with accounting software (Veracross preferred)
• Excellent communication and interpersonal skills
• Strong organizational and prioritization skills and ability to work independently and collaboratively
• Ability to maintain confidentiality and professionalism