Administrative Assistant (West Door)

Villa Duchesne; St. Louis (MO); On-site; USD 24,000 - 32,000; Part time

Job summary

Villa Duchesne is seeking an Administrative Assistant for the Upper School. This part-time, 0.5 FTE, 10-month role serves as the first contact for students, families, faculty, staff, and visitors in the 1929 Building.

The position supports daily office operations and coordinates testing programs like PreACT 8/9 and PSAT in collaboration with multiple departments. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment

Qualifications

• Front desk or administrative support experience preferred.
• Strong communication and multitasking abilities required.
• Experience coordinating standardized testing or school events is a plus.

Responsibilities

• Serve as the first point of contact for students, families, faculty, staff, and visitors.
• Support the daily operations of the Upper School office and front desk.

Skills

Highly organized

Detail-oriented

Customer service

Discretion

Professional communication

Job description

Overview

Villa Duchesne is seeking a welcoming, organized, and service-oriented Administrative Assistant to join our Upper School team. This is a part-time (0.5 FTE), 10-month position that serves as the first point of contact for students, families, faculty, staff, and visitors in the 1929 Building. Reporting to the Middle and Upper School Principals, this position plays a vital role in supporting the daily operations of the Upper School office while helping create a warm, professional, and responsive experience for every member of our school community. In addition to front office responsibilities, this position coordinates the administration of standardized testing programs, including the PreACT 8/9 and PSAT, working collaboratively with multiple departments to ensure a seamless testing experience for students.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment where no two days are the same. This individual demonstrates professionalism, discretion, exceptional customer service, and a genuine commitment to supporting the mission and values of Villa Duchesne and the Sacred Heart. Flexibility, strong communication skills, and the ability to manage multiple priorities are essential to success in this role.

All faculty and staff of Villa Duchesne must commit to educating by the values articulated in the Goals and Criteria for Sacred Heart Schools in the United States-Canada. Our Villa Duchesne Sacred Heart Educators inspire our students everyday with learning and community opportunities.

Villa Duchesne Sacred Heart Educators

• Embody the attitudes of Christ\'s heart: gratitude, generosity, compassion, and forgiveness. Educating is our vocation, and the ability to lead students to encounter Christ enables us to foster more loving relationships.
• Believe in every student. We are invested in caring for the spiritual, intellectual, physical, and social-emotional well-being of each child.
• Are experts in their subjects. We exhibit professional excellence and innovation in teaching. Through passion for our craft, we instill a love of learning within each child. We maintain high standards of research-based training and are committed to extensive professional development.
• Foster trusting relationships to create a safe environment where learning and empathy are possible. Our trusting relationships with students enable them to discover new abilities, cultivate strengths, learn from mistakes, and develop and exercise resilience in meeting challenges.
• Immerse students in global perspectives, compassionate action, and courageous hope. By inspiring curiosity and encouraging critical consciousness within our students, our students can realize their full potential as agents of transformation.

Qualifications are not included in this excerpt.