Finance Coordinator

Virginia Family Services; Richmond (VA); On-site; USD 38,000 - 52,000; Full time

Job summary

Virginia Family Services in Richmond, VA is seeking a Finance Clerk to support daily financial and administrative functions across our offices.

You will handle accounts payable, coding, and financial recordkeeping in QuickBooks, assist with payroll via ADP, and help maintain licenses and insurance documentation.

The role emphasizes organization, accuracy, and the ability to manage multiple priorities in a nonprofit healthcare setting.

Qualifications

• 2–3 years of experience in accounting, office management, or operations.
• Strong knowledge of QuickBooks Online, ADP, and Microsoft Office.
• Excellent organizational and multitasking skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage Accounts Payable and ensure timely processing of invoices and payments.
• Perform accounting transaction coding and maintain accurate financial records in QuickBooks.
• Maintain and reconcile company petty cash.
• Organize, track, and log all incoming bills and financial documentation.
• Assist with maintaining liability insurance documentation and renewals.
• Monitor and track lease agreements and key contract deadlines.
• Maintain and renew business licenses and required documentation.
• Support compliance with internal policies and regulatory requirements.
• Oversee maintenance coordination for offices and recovery homes.
• Manage fleet operations, including vehicle tracking, maintenance scheduling, and documentation.
• Utilize QuickBooks Online for financial tracking and reporting.
• Support payroll and HR functions using ADP.
• Maintain organized digital and physical filing systems using Microsoft Office Suite.

Skills

Accounting

Office management

Operations

Attention to detail

Organization

Tools

QuickBooks Online

ADP

Microsoft Excel

Microsoft Word

Outlook

Job description

Virginia Family Services (VFS) is seeking a highly organized and detail-oriented Finance Clerk to support daily administrative, financial, and operational functions. This role plays a critical part in ensuring smooth office operations, financial accuracy, compliance, and facility management across our offices.

Key Responsibilities:

Financial & Administrative Duties:

• Manage Accounts Payable and ensure timely processing of invoices and payments.
• Perform accounting transaction coding and maintain accurate financial records in QuickBooks.
• Maintain and reconcile company petty cash.
• Organize, track, and log all incoming bills and financial documentation.
• Assist with maintaining liability insurance documentation and renewals.

Operational & Compliance Oversight:

• Monitor and track lease agreements and key contract deadlines.
• Maintain and renew business licenses and required documentation.
• Support compliance with internal policies and regulatory requirements.

Facilities & Asset Management:

• Oversee maintenance coordination for offices and recovery homes.
• Manage fleet operations, including vehicle tracking, maintenance scheduling, and documentation.

Systems & Reporting:

• Utilize QuickBooks Online for financial tracking and reporting.
• Support payroll and HR functions using ADP.
• Maintain organized digital and physical filing systems using Microsoft Office Suite.

Qualifications:

• Minimum 2–3 years of experience in accounting, office management, or operations.
• Strong working knowledge of:
  • QuickBooks Online.
  • ADP (Workforce Now or similar).
  • Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.

Requirements:

• Must successfully pass a credit check.
• Must pass a background check.
• Reliable transportation preferred.

Preferred Experience:

• Experience in healthcare, behavioral health, or nonprofit settings.
• Familiarity with lease management and vendor coordination.
• QuickBooks Online Software and Accounting Principals.