Senior Accounting Specialist

Archdiocese of St. Louis; Northern (KY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

The Archdiocese of St. Louis Catholic Education and Formation is seeking a Senior Accounting Specialist to manage accounts payable, purchasing, budget monitoring, and accounting support.

You will work with the Business Manager, school leadership, faculty, staff, and vendors to ensure accurate, timely, and compliant financial processes, maintaining confidentiality and integrity in all duties. Ideal candidates bring 3+ years of accounting experience, strong Excel/Office and CRM skills, and a track

Qualifications

• Associate degree in Accounting, Finance, or related field required; Bachelor's preferred.
• Three or more years of accounting or financial administrative experience.
• Proficiency with Excel, Office, CRM, and accounting systems.
• Strong analytical, organizational, communication, and problem-solving skills.

Responsibilities

• Processes invoices, verifies approvals, codes transactions, and issues payments.
• Administers the school purchase card program and coordinates purchasing.
• Develops, monitors, and maintains departmental and school budgets.
• Supports financial reporting, reconciliations, audits, and month-end closes.
• Maintains internal controls and provides responsive support to staff and vendors.

Skills

Organizational skills

Attention to detail

Confidentiality

Communication skills

Problem-solving

Analytical thinking

Education

Associate degree in Accounting/Finance/Business Administration

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Office

CRM

Accounting systems

Job description

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The Archdiocese of St. Louis Catholic Education and Formation features an expansive coalition of schools that allow our children to develop a sense of purpose and value, receive a higher quality education, join a welcoming community and feel secure in a a dynamic future. We have a rich history, with its establishment 200 years ago by St. Rose Phillppine Duchesne. A coalition of schools serving over 50,000 students (PreK-12) within an 11-county area. The educational experience provided to our students and their families is rooted in a higher calling from God to honor and celebrate the gifts He has given us.

Job Summary

The Senior Accounting Specialist supports the financial operations of Cardinal Ritter College Prep by managing accounts payable, purchasing, purchase card administration, budget monitoring, and accounting support. This role works closely with the Business Manager, school leadership, faculty, staff, and vendors to ensure financial transactions are accurate, timely, compliant, and well documented. Success in this role requires strong organizational skills, attention to detail, sound judgment, confidentiality, and the ability to manage multiple priorities independently.

Job Responsibilities

Accounts Payable

• Process invoices, verify approvals, assign accounting codes, and issue payments.
• Resolve invoice, payment, and vendor discrepancies.
• Maintain accounts payable records and support month-end, year-end, reconciliations, and audits.

Purchasing & Purchase Card Administration

• Administer the school purchase card program, including transaction review, reconciliation, documentation, and compliance.
• Coordinate purchasing activities, review purchase requests and purchase orders, and assist departments in obtaining cost-effective goods and services.
• Maintain vendor records and purchasing documentation while monitoring compliance with school policies.

Budget & Financial Support

• Assist with developing, monitoring, and maintaining departmental and school budgets.
• Review expenditures for budget compliance and provide budget reports and spending updates.
• Support financial reporting, reconciliations, audits, month-end and year-end close, and special financial projects.

Internal Controls & Customer Service

• Maintain accurate financial records and ensure compliance with accounting policies and internal controls.
• Protect confidential financial, employee, student, and family information.
• Provide responsive support to faculty, staff, administrators, and vendors regarding purchasing, budgeting, invoices, and financial procedures.
• Recommend process improvements that enhance efficiency, accuracy, and accountability. Support Business Office operations through special projects, cross-training, professional development, and other duties as assigned.

Job Requirements

• Associate degree in Accounting, Finance, Business Administration, or related field required; Bachelor's degree preferred.
• Three or more years of accounting or financial administrative experience preferred.
• Experience with accounts payable, purchasing, budgeting, financial reporting, and purchase card administration preferred.
• Proficiency with Microsoft Excel, Microsoft Office, CRM, and accounting systems.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to maintain confidentiality, exercise sound judgment, and manage multiple deadlines.

Preferred Experience

• School, nonprofit, or mission-driven organization experience.
• Budget monitoring, vendor management, financial audits, and year-end close.
• Familiarity with Archdiocesan financial policies and implementing new financial systems.

Core Competencies

• Financial accuracy and attention to detail
• Organization and accountability
• Analytical problem solving
• Effective communication and customer service

The Archdiocese of St. Louis Catholic Education and Formationis an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.