Financial Services Analyst 2 - 141543

UC San Diego; San Diego (CA); On-site; USD 67,000 - 98,000; Full time

Job summary

UC San Diego Recreation is seeking a Financial Services Analyst II to serve as the primary finance partner for the department. The role handles purchasing, A/P, vendor contracts, AR, and recharge billing across campus units, ensuring timely payments and accurate coding.

The analyst will prepare financial statements, management reports, and ad hoc analyses to support budgeting and forecasting while ensuring compliance with UC policies and audit requirements.

Qualifications

• Proficient with financial processes and confidentiality.
• Strong data management and reporting skills.
• Proficient with spreadsheets and databases.
• Ability to train and mentor staff in financial systems.

Responsibilities

• Manage full cycle of purchasing, accounts payable, and vendor contracts.
• Oversee accounts receivable and recharge billing for internal units.
• Reconcile revenue and expenditures across Recreation income streams and card transactions.
• Prepare financial statements and management reports for budgeting and forecasting.
• Monitor compliance with financial policies and external regulations.

Skills

Financial data management

GAAP knowledge

Analytical thinking

Attention to detail

Communication skills

Team collaboration

Internal control

Multitasking

Education

Bachelor's degree in Finance or Accounting

Tools

Oracle Financial Cloud

Job description

DESCRIPTION

The Financial Services Analyst II (FSA II) serves as the primary finance partner for the UC San Diego Recreation department. Working under the general supervision of the Sr. Financial Analyst, the incumbent independently handles moderately complex financial functions that keep Recreation's operations fiscally sound, audit ready, and aligned with university policy.

The FSA II responsibilities primarily includes, but not limited to:

• Managing the full cycle of purchasing, accounts payable, and vendor contract administration, ensuring that all requisitions are properly coded and paid on time.
• Oversee accounts receivable and recharge billing for internal campus units, membership fees, rentals, retail sales, and e commerce transactions, applying correct charge numbers and performing weekly reconciliations.
• Conduct revenue and expenditure reconciliation for all Recreation generated income streams, department credit card (P-Card, T&E Card) transactions, Travel Expenses; identify and resolve variances, prepare explanatory reports for department management.
• Prepare financial statements, periodic management reports, and ad hoc analyses that support budgeting, forecasting, and strategic decision making.
• Monitor compliance with UC San Diego financial policies, audit requirements, and external regulations.

The incumbent demonstrates a strong understanding of professional financial services concepts and applies organizational policies and procedures to address a variety of moderately complex issues. This role requires analyzing situations and data, reviewing multiple factors, and exercising sound judgment to resolve issues effectively and professionally.

Overall, the FSA II plays an integral part in Recreation's financial operations to deliver high-quality programs, facilities, and services to students, faculty, staff, and the broader community. The position ensures that all revenue and expense activities are transparent, accurately reported, and compliant with university audit standards, thereby protecting the department's financial integrity.

QUALIFICATIONS

• Working knowledge of financial processes, policies and procedures. Demonstrated ability to maintain confidentiality and security when dealing with sensitive material.
• Strong knowledge of financial data management and reporting systems.
• Proficiency in the use of spreadsheet and database software.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making.
• Ability to function effectively as a member of a team. Proven skill promoting harmonious working relationships and working in a team environment.
• Ability to adapt to changing priorities. Demonstrated ability to independently structure work based on changing prioritize dictated by supervisor, department and campus needs.
• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP) and standards. Includes in-depth knowledge of bookkeeping, accounts payable and receivable and standard business accounting methods employed in retail.
• Skills to provide coaching and mentoring to support staff. Ability to train peers in navigating Oracle Financial Cloud, reporting tools and UCPath. Ability to train and develop student employees while also supporting their commitment as students.
• Ability to exercise high levels of independent judgement to provide problem solving identification, analysis, prioritization and implementation used in management and administration. Strong effective oral, written, interpersonal communication skills and the ability to communicate complete and accurate information.
• Strong organizational skills including ability to prioritize time, plan, and follow project through to completion with ability to prioritize multiple tasks and deadline within a dynamic environment with numerous interruptions and fluctuating tasks and deadlines. Ability to develop and adjust routines and procedures as needed,
• Demonstrated knowledge of management theories, with experience implementing strong management practices, including budgeting and cost analysis. Advanced knowledge of policies and procedures related to accounting, budgeting, bookkeeping, reconciliation, auditing, forecasting and other fiscal matters.
• Knowledge and demonstrated experience of financial reporting, ledger reconciliation, fiscal close and conducting compliance and procedural reviews and audits.
• Demonstrated fiscal/accounting experience with ability to analyze, summarize and interpret financial data with complex mathematical computations.
• Exceedingly strong computer skills, including understanding of and proven ability using various applications such as spreadsheets, word processing applications, databases, and email (preferably Microsoft Office Suite); and internet browsers. Skill using computerized business applications and ability to assess and contribute to development of automated and web-based systems that enhance and streamline business processes.
• Strong demonstrated ability to read and interpret information contained in paper and electronic University accounting and business documents, such as ledgers, journals, distribution of payroll expense, purchase orders, etc.
• Demonstrated experience and ability to maintain strict attention to detail.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check results.
• Overtime and weekends may be required.
• Vacation restrictions during critical/deadline periods (fiscal closing and beginning of fall and winter quarters)

Pay Transparency Act

Annual Full Pay Range: $67,463 - $98,303 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $32.31 - $47.08

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).