Financial Analyst - 141560

UC San Diego; San Diego (CA); On-site; USD 77,000 - 112,000; Full time

Job summary

UC San Diego’s Philosophy Department seeks a Financial Analyst 2 to manage the department’s financial administration, budget setting, and grant oversight. The role supports graduate programs and the new Self-Supporting BA/MA Plus One, ensuring revenues cover costs.

You will prepare reports, advise faculty and CAO, and coordinate with campus central offices. Strong analytical and communication skills, and experience with state, contract and grant funds, are essential.

Qualifications

• Experience in contract and grant proposal formats, preparation, submission and administration.
• Knowledge of finance policies, practices, and systems; familiarity with university policies for contracts and grants.
• Understanding federal and non-federal agency requirements for sponsored research from proposal to closeout.
• Experience in fund accounting, cost analysis and audit procedures.
• Ability to project salary and indirect costs; understanding payroll and personnel regulations.
• Ability to analyze budgets, identify spending patterns and forecast expenditures.
• Ability to present information clearly in writing and verbally.
• Experience with campus central offices and cross-department collaboration.
• Ability to maintain confidentiality of financial, payroll and personnel information.
• Adaptability, multi-tasking in a high-volume environment and teamwork.

Responsibilities

• Manage financial administration for Philosophy funds and related programs (including Science Studies and budget).
• Prepare monthly fund balance reports and financial analyses for faculty and the CAO.
• Oversee contract and grant administration (pre- and post-award) and compliance with sponsor regulations.
• Coordinate graduate student funding (block grants, GSGEI allocations, TA/tuition support).
• Provide contract and grant administration for external graduate student fellowships and awards.
• Lead financial planning and oversight for the Self-Supporting BA/MA Plus One program to ensure sustainability.
• Serve as Departmental Security Administrator (DSA).

Skills

Contract administration

Budget planning

Financial reporting

Interpersonal communication

Problem solving

Team collaboration

Tools

Kuali

Excel

Databases

University financial systems

Job description

DESCRIPTION

Philosophy at UC San Diego has grown to become an internationally ranked department, committed to the highest standards of teaching and research. We offer excellent instruction and supervision at the graduate and undergraduate levels. Faculty have a broad range of research interests, with special concentrations in the philosophy of science, ethics and political philosophy, philosophy of mind and language, history of philosophy, and epistemology and metaphysics. They are skilled and dedicated professors who have won many university-wide and external teaching and research awards, including a MacArthur Fellowship.

The department strongly advocates interdisciplinary work, and we have close research and teaching connections to a wide range of fields, including history, physics, classical studies, psychology, linguistics, political science, biology, law, mathematics, and more. Graduates of our Ph.D. program are successfully placed in top departments across the country and abroad.

The department is comprised of 25 ladder-rank faculty, 200 undergraduate majors, minors and double majors, 50 graduate students, and 5 career staff with a $10M annual permanent budget.

Under the general direction of the Chief Administrative Officer (CAO), has independent administrative responsibility for the financial administration, management and analysis of Department of Philosophy funds (and the Science Studies Program) including state, contract and grant, gifts, and donations. Responsibilities include management of all extramural and state funds, administration of the departmental operating budget, reviewing appropriateness of expenditures, availability of funds and applicable funding restrictions, and making recommendations regarding corrective actions to resolve identified problems. Performs budgetary/financial analytic studies and prepares financial reports, including monthly fund balance reports for faculty and CAO. Participates in short- and long-range financial planning. Responsible for contract and grant administration (pre- and post-award). Performs budgetary/financial analytic studies and prepares financial reports. Analyzes, interprets and implements departmental and university fiscal policies. Advises, assists and guides CAO, faculty, department staff and graduate students on financial issues. Acts as liaison with campus central offices. Provides work direction to the department fiscal assistant (and student employees) and oversees the processing of online financial transactions.

In the absence of a fiscal reimbursement transactor, when needed, enter and process all reimbursements, using the department Kuali submission process, and reconcile all funds.

Working with the Graduate Student Affairs Coordinator, coordinates, analyzes, and reconciles financial support funds and payments for graduate students in Philosophy including block grant distributions, GSGEI allocations, masters growth funds, and TA/tuition support allocations and payments. Provides contract and grant administration for external graduate student fellowships and awards.

The Financial Analyst 2 will be responsible for the financial administration (including setting up the budget) and oversight of the department's newly proposed/established Self-Supporting BA/MA Plus One master's degree program. The primary objective is to ensure this program remains financially sustainable, meaning all direct and indirect program costs are covered by generated revenues (such as student charges) or other allowed funds, without relying on "disallowed funds" like State General Funds.

Serves as Departmental Security Administrator (DSA).

QUALIFICATIONS

• Demonstrated experience in contract and grant proposal formats, preparation, submission and administration, as well as federal, state and private granting agency regulations.

• Working knowledge of finance policies, practices, and systems. Knowledge of university and/or higher education policies and procedures relating to contracts and grants and state fund accounting. Ability to analyze and interpret which policies and procedures apply to a given situation.

• In-depth knowledge of federal and non-federal agency requirements and regulations for sponsored research from proposal preparation through closeout, including (but notlimited to) Cost Accounting Standards, A-21, A-110, A-133, Federal Demonstration Partnership, etc.

• Demonstrated experience in principles and practices of fund accounting, cost analysis and audit procedures. Working knowledge of accounting principles, business math and bookkeeping for budget planning and analysis, and in reconciling discrepancies.

• Skill in projecting salary, benefit and indirect costs, with knowledge of payroll and personnel regulations impacting such costs.

• Mathematical skills for the application of fractions, percentages, ratios, proportions, and to perform statistical analysis.

• Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments. Knowledge and experience in application of principles and practices of fiscal planning and analysis. Ability to analyze and prepare budgets, identify spending patterns and project future expenditures based on computer data.

• Demonstrated ability to effectively present information verbally and in writing clearly and concisely.

• Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports. Excellent computer skills with demonstrated knowledge of personal computers and a wide variety of software packages for presentations, written communication, word processing, spreadsheet and database management (e.g., Word, Excel, Google Mail, internet searches, etc.). Advanced computer skills so as to import data from central databases to Microsoft applications, to create and run queries, create spreadsheets andworkbooks, and process complex financial transactions with an online financial system. Operating knowledge of the internet and campus financial systems for research and data gathering.

• Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Demonstrated ability using organizational skills to multi-task in a high volume environment. Ability to establish rapport and maintain cooperative working relationships and equanimity with colleagues and faculty.

• Demonstrated ability to interact effectively with all levels of the university organization, including campus administrators, academics, managers, staff, and colleagues at all levels. Ability to establish and maintain cooperative working relationships with staff, faculty and students.

• Ability to adapt to changing priorities. Ability to work independently and follow through on assignments with minimal direction. Skill to effectively perform a variety of duties under pressing deadlines and with frequent interruptions, often shifting from one task to another as demands change.

• Ability to function as a member of a team.

• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

• Ability to understand and interpret, without guidance or supervision, complex general policy guidelines.

• Ability to maintain confidentiality regarding financial, payroll and personnel information.

• Strong problem-solving skills along with exercising good judgment, tact, diplomacy, and discretion in handling a wide.

• Demonstrated knowledge of standard and computerized systems. Ability to maintain and cross-reference complex filing systems for rapid/easy retrieval by self and others.

• Ability to remain flexible and adjust to shifting priorities and tools while maintaining order.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check results.

Pay Transparency Act

Annual Full Pay Range: $76,859 - $111,959 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $36.81 - $53.62

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).