Fiscal Coordinator - 139885

UC San Diego; San Diego (CA); On-site; USD 64,000 - 92,000; Full time

Job summary

UC San Diego is hiring a Fiscal Coordinator in the Undergraduate Colleges Business Office to provide fiscal administration and customer service for 300 staff, 700+ student employees, and faculty across multiple colleges. You will review expenditures, process cost transfers, and ensure monthly ledgers are accurate.

The role requires strong analytical skills, experience with Oracle/Concur/UCPath, and the ability to collaborate with campus partners while maintaining confidentiality and meeting

Qualifications

• Experience using online financial systems to reconcile ledgers and generate monthly statements.
• Knowledge of budgeting, fund accounting and bookkeeping to maintain records.
• Analytical and problem-solving skills with process improvement abilities.
• Ability to work independently and handle multiple tasks with shifting deadlines.
• Strong organizational and time management skills for multiple tasks.
• Effective written and oral communication with diverse staff and students.
• Proficiency with Excel, Concur, Oracle, and UCPath; willingness to update skills.
• Ability to maintain confidentiality and meet university standards.

Responsibilities

• Provide fiscal administration and customer service for undergraduate colleges and UCBO.
• Submit and review purchase orders, funding, and travel and reimbursement requests.
• Perform cost transfers, investigate discrepancies, and reconcile department ledgers.
• Collaborate with internal partners and vendors; resolve complex problems.
• Assist with audits, reporting, and special projects; support fiscal close processes.

Skills

Financial reconciliation

Budgeting

Problem solving

Independent work

Time management

Team collaboration

Communication

Data analysis

Tools

Excel

Word

Oracle

Concur

UCPath

Job description

UCSD Layoff from Career Appointment: Apply by 6/5/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Undergraduate College System at UC San Diego is what makes our campus so unique. No other university in the United States organizes the undergraduate experience around a college system as comprehensive as ours. Our small colleges - each about 5,000 students - help students thrive in a welcoming community. Students have access to personalized advising, support services, and leadership opportunities with all of the advantages of one of the best large, Tier 1, research institutions in the world. Each college is inspired by the philosophy of its namesake and has distinctive general education requirements, and a student life and residential experience attuned to that philosophy. The Undergraduate Colleges Business Office (UCBO), established in 2012, provides financial, human resources, academic personnel, facilities management, and related administrative services to the undergraduate colleges, which include the Provost offices, Writing/Core sequence programs, academic advising, student affairs, and residence life units, UC San Diego International House, as well as the Council of Provosts (COP).

Under the supervision of the Fiscal Operations Manager, this key position serves as 1 of 4 Fiscal Coordinators for the Undergraduate Colleges and UCBO. Fiscal Coordinators provide fiscal administration and customer service support for their respective colleges, in a team environment, for approximately over 300 staff, 700+ student employees, 20 + faculty, and student leaders.

Fiscal Coordinators serve as unit financial transactors submitting & reviewing: Purchase Orders (PO) ; UC Path Funding; Concur requests & reports including but not limited to Procurement Card (PCard) , Travel & Entertainment Card (T & E Card), Travel, Reimbursements, Gift Card requests, etc; student scholarship processing; and Performance Agreements (PA). They also are responsible for internal controls performing the audit, analysis, and reconciliation of department ledgers to monthly operating ledger for their respective colleges. They will determine use of appropriate methods to correct discrepancies including but not limited to the preparation of cost transfers, lift commitments, and UCPath funding adjustments. Additionally, they are responsible for resolving complex problems with vendors and assisting with special projects. Incumbent will serve as liaison with the Colleges, central offices, other campus departments, and non campus affiliated partners & vendors.

During fiscal close in late May/June and early July, occasional evenings and weekends may be required and time off requests are kept to a minimum and/or require advanced approval. Overtime may be required.

QUALIFICATIONS

• Demonstrated experience using online financial systems such as Oracle, Concur, and other financial resources to reconcile ledgers, produce monthly financial statements, and perform appropriate cost adjustments (cost transfer, direct retro).
• Demonstrated knowledge of budgeting, fund accounting, and bookkeeping to maintain department financial records and reports.
• Demonstrated analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution, and evaluation results or progress.
• Demonstrated ability to work independently, take ownership of work performance, follow through on assignments, and identify problems and resolve or recommend course of action for resolution as appropriate.
• Demonstrated strong organizational, planning, and time management skills to handle multiple tasks simultaneously. Ability to prioritize workload to meet shifting deadlines and changing priorities with frequent interruptions.
• Ability to interact constructively and with sensitivity with staff, faculty, students, and community members, with diverse personalities and cultures, exercising sensitivity, tact and diplomacy with an emphasis on flexibility, customer service and professionalism.
• Ability to work within a team framework, participating in and sharing information to solve problems and improve work processes.
• Ability to communicate clearly and effectively, orally and in writing, including effective writing skills to prepare correspondence, various documents and reports, and email with knowledge of correct usage of English language, grammar, punctuation and spelling.
• Demonstrated understanding and skill in the use of a variety of computer software, platforms, and systems, such as Excel, Word, Oracle, Concur, and UCPATH, with the willingness and ability to update skills and knowledge as required.
• Ability to maintain confidentiality in all areas of work and to be able to communicate tactfully and with discretion.
• Willingness and ability to meet University and department standards for attendance
• Willingness and ability to embrace and follow the UCSD Principles of Community
• Demonstrated ability to analyze data accurately to present data in a clear and meaningful way.

PREFERRED

• Demonstrated knowledge of UCPATH System and the EcoTime on-line Timekeeping policies application, and skill in using multiple resources and references.
• Demonstrated working experience and ability to interpret university policies, procedures and regulations related to all aspects of staff and student personnel, including affirmative action, recruitment, merit promotions, payroll policies, employee benefits, and job classifications.
• Knowledge of UCSD policies and procedures, facilities and resources, and online systems.

SPECIAL CONDITIONS

• Job offer is contingent on clear Background Check.

Pay Transparency Act

Annual Full Pay Range: $64,498 - $92,436 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $30.89 - $44.27

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).