Financial Secretary

Stratford; Stratford (CT); Sur place; USD 40 000 - 55 000; Plein temps

Résumé du poste

Stratford is seeking a Financial Secretary to provide high-level secretarial support to the building Administrator(s) and manage records and data as defined by the Administrator(s).

The role includes collecting and reconciling funds for clubs and activities, maintaining accounts in district software, processing invoices, and generating reports with MS Office, Google Suite, and accounting software. Strong organization and communication skills are essential.

Qualifications

• High School Diploma required; Associate degree preferred.
• 2–4 years business office experience preferred.
• Ability to prioritize and handle multiple tasks in a time-sensitive environment.

Responsabilités

• Collect, verify, record, and distribute monies for clubs, activities, and fundraisers.
• Maintain accounting and reconciliation for school accounts in software.
• Process PO requisitions and invoices; maintain petty cash and reimbursements.
• Create and distribute reports using MS Office, Google, and accounting software.
• Coordinate parking spaces and bus passes for students and staff.
• Provide back-up support to head secretary and maintain positive public interface.

Connaissances

Project management

Communication

Professional writing

Office software

Email/Calendar management

Self-directed

Interpersonal skills

Formation

High School Diploma

Associate degree

Outils

Microsoft Office

Google Workspace

ALIO

Access

QuickBooks/Quicken

Description du poste

Scope

The Financial Secretary will be responsible for providing high level secretarial support to the building Administrator(s) as well as organizing, validating, and maintaining records and data as defined by the Administrator(s).

Responsibilities

• Collect, verify, record, and/or distribute all monies for school clubs, activities, programs, and fundraiser, as required.
• Maintain accounting and reconciliation for all school accounts in appropriate software.
• Maintain FC&S petty cash database and process reimbursement invoice to replenish petty cash, as required.
• Supply/maintain all fundraising activity forms, as required.
• Maintain spreadsheet for school BOE accounts in specific software.
• Record and collect student obligations in PowerSchool.
• Record and confirm proper execution of field trip requests among certified staff (master calendar clearance, bus insurance confirmation, permission slips, and any related financials)
• Process, maintain PO requisitions and invoices for office, school counseling and athletics in district software, as required.
• Enter, develop and distribute varied reports using MS Office, Google, and accounting software, including, but not limited to budget/accounting reports, charts and graphs.
• Create and maintain department files in accordance with established guidelines and retention requirements.
• Coordinate, assign, distribute, and record parking spaces and bus passes for students and staff
• Provide back-up for head secretary.
• Maintain positive interface with public.
• Perform other projects, duties, and responsibilities as assigned by the school principal

Skill Requirements

• Ability to identify, prioritize and complete multiple projects on-time and within required deadlines.
• Ability to communicate effectively to all organizational levels.
• Ability to compose professional correspondence including, but not limited to, responding to questions and requests for information
• Demonstrated proficiency using Microsoft Office Suite, Google Office Suite, ALIO, Access and QuickBooks/Quicken Software, and willingness to learn and increase proficiency in necessary software systems, in accordance with job demands
• Proficiency with email software packages including creating contacts, groups, and calendar entries
• Ability to function effectively with minimal supervision (self-directed, organized, and detail-oriented).
• Excellent communication and inter-personal skills. Ability to work well with colleagues.

Qualification Requirements

• High School Diploma required. Associate Degree preferred.
• 2-4 years solid business office experience preferred.
• Demonstrated success working in a time-sensitive environment requiring minimal direction.

Compensation

• The salary for this position is determined in accordance with the provisions of the current Stratford Association of Educational Secretaries contract.