Financial Program Assistant

South Dakota State University; Brookings (SD); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Retirement plans

Paid holidays

Vacation leave

Tuition benefits

Relocation assistance

Job summary

South Dakota State University in Brookings, SD seeks a Financial Program Assistant to support Accounts Payable operations, auditing and approving direct pay invoices, and ensuring regulatory compliance. The role works within a team to process payments and assist with recurring cycles.

The position emphasizes accuracy, collaboration, and adherence to university policies, with strong opportunities for professional growth and comprehensive benefits.

Qualifications

• Experience auditing and approving direct pay invoices.
• Knowledge of university policies and allowable expenditures.
• Ability to work in a team and meet deadlines.

Responsibilities

• Serve as the primary auditor and approver for direct pay invoices.
• Assist Accounts Payable with processing payment cycles.
• Backup for Contracts+ and encumbrance processes.
• Ensure compliance with state, federal and university regulations.

Skills

Strong organizational skills

Time management

Communication

Active listening

Technology proficiency

Tools

Contracts+

Encumbrance systems

Job description

Are you a detail-oriented professional who enjoys working with numbers and building strong working relationships? Accounts Payable at South Dakota State University is seeking a Financial Program Assistant to join our team. In this role you will help ensure proper and timely auditing, review and approve payments, and ensure compliance with state, federal and university regulations. This position is located in Brookings, South Dakota.

SDState is the state’s largest, most comprehensive university with over $94 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities.

The Accounts Payable Department is responsible for the timely and accurate processing and recording of payments to outside vendors, ensuring compliance with University guidelines as well as state and federal regulations. This role is essential in maintaining smooth financial operations and supporting the University's commitment to efficiency and transparency in its financial practices.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Job Responsibilities:

This position involves understanding the operations of South Dakota State University's Accounts Payable (AP) function, ensuring compliance with relevant policies and procedures from the State of South Dakota, South Dakota Board of Regents, and the University. Responsibilities include serving as the primary auditor and approver for direct pay invoice documents, assisting the AP team with processing payment cycles, and serving as a backup for Contracts+ and encumbrance processes.

SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university’s guidelines.

Knowledge, Skills & Abilities:

Knowledge of:

• State, SDBOR, and University policies and procedures
• Allowable expenditures across university funding sources

Skill & Ability to:

• Demonstrate strong organizational skills
• Effective time management
• Communicate effectively and practice active listening
• Use technology and software proficiently

Required License:

Valid driver's license or ability to obtain one within 30 days of hire.

Any offer of employment is contingent on the university’s verification of credentials and other information required by law and/or university policies, including but not limited to, successful completion of a criminal background check. SDState is a tobacco free environment. It is the policy of the University to maintain a drug-free environment and to thereby establish, promote, and maintain a safe and healthy working and learning environment for employees and students. This position is subject to South Dakota State University’s Drug and Alcohol Testing Policy 4:14.

For additional information regarding this position or questions about the online application process, please contact Human Resources at 605-688-4128.

South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land-grant access mission. SDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing [e-mail]. Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU, Brookings, SD 57007. Phone: [phone].