Financial Operations Lead — Invoicing & Cost Control

Recycling Management Resources, LLC; Massachusetts; On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K match

Paid time off & holidays

Job summary

The Wilmington Group is seeking a Financial Operations Lead to audit and validate vendor invoices, ensure pricing compliance, and code transactions accurately before payment. This role collaborates with Operations, Sourcing, Accounts Payable, and vendors to maintain financial integrity.

You'll drive process improvements, monitor billing accuracy, support monthly reporting, and help contain costs across our waste and recycling operations.

Qualifications

• Bachelor's or higher in Accounting/Finance.
• 3-5 years experience in invoice auditing or AP.
• Strong Excel and ERP proficiency.
• Attention to detail and analytical mindset.

Responsibilities

• Invoice Processing & Validation
• Review and process vendor invoices received through email, EDI, portals, and other sources.
• Verify invoice details against service records, contracts, rate tables, and supporting documentation.
• Ensure invoices are coded correctly and routed through appropriate approval workflows.
• Validate invoice information before posting within company financial systems.
• Audit & Compliance
• Audit invoices against negotiated pricing and contractual agreements.
• Identify overbilling, duplicate invoices, incorrect fees, unauthorized charges, and service discrepancies.
• Validate fuel surcharges, environmental fees, contamination fees, overweight charges, and other ancillary costs.
• Ensure compliance with internal accounting policies and vendor agreements.
• Exception Management
• Investigate and resolve invoice discrepancies with vendors and operational teams.
• Escalate rate mismatches and unresolved billing issues.
• Maintain documentation supporting audit findings and financial adjustments.
• Track recurring vendor billing issues and support corrective actions.
• Customer Billing Responsibilities
• Manage customer billing to ensure timely and accurate invoicing.
• Review billing data and resolve invoice discrepancies with internal teams.
• Monitor billing activities, account balances, and customer payment trends.
• Maintain billing controls, reporting, and process improvements.
• Financial Controls & Reporting
• Monitor audit findings and maintain reporting on recovery opportunities.
• Track invoice audit savings and discrepancy trends.
• Support monthly financial reporting and operational reviews.
• Provide recommendations for process improvements that strengthen financial controls.
• Cross-Functional Support
• Partner with Operations and Sourcing to validate service and pricing information.
• Assist Accounts Payable with invoice workflow management and payment readiness.
• Support vendor onboarding activities involving pricing and billing setup.
• Participate in continuous improvement initiatives related to billing accuracy.

Skills

Invoice auditing

Cost control

Financial analysis

Attention to detail

Cross-functional collaboration

Education

Bachelor's degree in Accounting or Finance

Tools

ERP systems

Excel

Job description

The Wilmington Group is seeking a Financial Operations Lead to audit and validate vendor invoices, ensure pricing compliance, and code transactions accurately before payment. This role collaborates with Operations, Sourcing, Accounts Payable, and vendors to maintain financial integrity.

You'll drive process improvements, monitor billing accuracy, support monthly reporting, and help contain costs across our waste and recycling operations.