Financial Operations Lead

Recycling Management Resources, LLC; Massachusetts; On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K match

Paid time off & holidays

Job summary

The Wilmington Group is seeking a Financial Operations Lead to audit and validate vendor invoices, ensure pricing compliance, and code transactions accurately before payment. This role collaborates with Operations, Sourcing, Accounts Payable, and vendors to maintain financial integrity.

You'll drive process improvements, monitor billing accuracy, support monthly reporting, and help contain costs across our waste and recycling operations.

Qualifications

• Bachelor's or higher in Accounting/Finance.
• 3-5 years experience in invoice auditing or AP.
• Strong Excel and ERP proficiency.
• Attention to detail and analytical mindset.

Responsibilities

• Invoice Processing & Validation
• Review and process vendor invoices received through email, EDI, portals, and other sources.
• Verify invoice details against service records, contracts, rate tables, and supporting documentation.
• Ensure invoices are coded correctly and routed through appropriate approval workflows.
• Validate invoice information before posting within company financial systems.
• Audit & Compliance
• Audit invoices against negotiated pricing and contractual agreements.
• Identify overbilling, duplicate invoices, incorrect fees, unauthorized charges, and service discrepancies.
• Validate fuel surcharges, environmental fees, contamination fees, overweight charges, and other ancillary costs.
• Ensure compliance with internal accounting policies and vendor agreements.
• Exception Management
• Investigate and resolve invoice discrepancies with vendors and operational teams.
• Escalate rate mismatches and unresolved billing issues.
• Maintain documentation supporting audit findings and financial adjustments.
• Track recurring vendor billing issues and support corrective actions.
• Customer Billing Responsibilities
• Manage customer billing to ensure timely and accurate invoicing.
• Review billing data and resolve invoice discrepancies with internal teams.
• Monitor billing activities, account balances, and customer payment trends.
• Maintain billing controls, reporting, and process improvements.
• Financial Controls & Reporting
• Monitor audit findings and maintain reporting on recovery opportunities.
• Track invoice audit savings and discrepancy trends.
• Support monthly financial reporting and operational reviews.
• Provide recommendations for process improvements that strengthen financial controls.
• Cross-Functional Support
• Partner with Operations and Sourcing to validate service and pricing information.
• Assist Accounts Payable with invoice workflow management and payment readiness.
• Support vendor onboarding activities involving pricing and billing setup.
• Participate in continuous improvement initiatives related to billing accuracy.

Skills

Invoice auditing

Cost control

Financial analysis

Attention to detail

Cross-functional collaboration

Education

Bachelor's degree in Accounting or Finance

Tools

ERP systems

Excel

Job description

At The Wilmington Group, we are One Trusted Partner transforming waste and recycling into value through innovative solutions, exceptional service, and sustainability. Our people make that mission possible. We believe that attracting and developing talented individuals who share our commitment to being safe, trustworthy, passionate, and respectful is the foundation of our success. Whether you work in our facilities, in the field, or in an office, you will be part of a team making a real impact for our customers and communities.

Position Summary

The Financial Operations Lead is responsible for auditing and validating vendor invoices to ensure accuracy, compliance with contractual pricing, and proper financial coding before payment. This role serves as a key control point within the procure-to-pay process, identifying billing discrepancies, recovering overcharges, and supporting cost‑containment initiatives across OneWaste's waste and recycling operations. The Financial Operations Lead works closely with Operations, Sourcing, Accounts Payable, and vendors to ensure financial accuracy and process integrity.

Essential Duties and Responsibilities

• Invoice Processing & Validation
• Review and process vendor invoices received through email, EDI, portals, and other sources.
• Verify invoice details against service records, contracts, rate tables, and supporting documentation.
• Ensure invoices are coded correctly and routed through appropriate approval workflows.
• Validate invoice information before posting within company financial systems.
• Audit & Compliance
• Audit invoices against negotiated pricing and contractual agreements.
• Identify overbilling, duplicate invoices, incorrect fees, unauthorized charges, and service discrepancies.
• Validate fuel surcharges, environmental fees, contamination fees, overweight charges, and other ancillary costs.
• Ensure compliance with internal accounting policies and vendor agreements.
• Exception Management
• Investigate and resolve invoice discrepancies with vendors and operational teams.
• Escalate rate mismatches and unresolved billing issues.
• Maintain documentation supporting audit findings and financial adjustments.
• Track recurring vendor billing issues and support corrective actions.
• Customer Billing Responsibilities
• Manage customer billing to ensure timely and accurate invoicing.
• Review billing data and resolve invoice discrepancies with internal teams.
• Monitor billing activities, account balances, and customer payment trends.
• Maintain billing controls, reporting, and process improvements.
• Financial Controls & Reporting
• Monitor audit findings and maintain reporting on recovery opportunities.
• Track invoice audit savings and discrepancy trends.
• Support monthly financial reporting and operational reviews.
• Provide recommendations for process improvements that strengthen financial controls.
• Cross‑Functional Support
• Partner with Operations and Sourcing to validate service and pricing information.
• Assist Accounts Payable with invoice workflow management and payment readiness.
• Support vendor onboarding activities involving pricing and billing setup.
• Participate in continuous improvement initiatives related to billing accuracy.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 3-5 years of experience in invoice auditing, accounts payable, financial operations, billing analysis, or related functions.
• Strong understanding of invoice processing and financial controls.
• Advanced Excel skills preferred.
• Experience working within ERP or financial systems.
• High level of accuracy and attention to detail.

Key Competencies

• Analytical Thinking
• Financial Acumen
• Attention to Detail
• Process Compliance
• Communication Skills
• Problem Solving
• Data Analysis
• Time Management

Success Measures

Invoice Processing Accuracy Audit Exception Identification Rate SLA Compliance Duplicate Payment Prevention Cost Recovery and Savings Generated Invoice Resolution Cycle Time

What We Offer

The Wilmington Group offers a competitive Benefits package to include Medical, Dental, Vision and 401K match, as well as voluntary benefits such as short-term disability, long-term disability, and life insurance. We also offer Paid Time Off and Holiday pay.

Equal Opportunity Employer

The Wilmington Group is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, genetic information, disability or protected veteran status. For more information, please review the "EEO is the Law" Poster.

Accommodation for Disabilities & Disabled Veterans

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this website because of your disability. Please contact if you require an accommodation.