Financial Operations Coordinator

Dechert LLP; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

Dechert LLP is seeking a Finance Operations Coordinator in Philadelphia to support billing assurance and cash receipts. You will liaise with partners, practice groups, and client contacts to gather data and troubleshoot issues from start to finish.

You will monitor discounts, manage pricing, produce reports, and assist with write-offs and ad hoc projects, while ensuring internal controls and timely processing. The role offers cross-functional exposure within a major law firm.

Qualifications

• Bachelor’s degree in Business Administration, Accounting or Finance or comparable work experience.
• Proficient in Microsoft Office software specifically Outlook, Excel and Word.
• At least two years’ experience in an office/professional environment; law firm billing or cash management experience preferred.
• Desire and capability to learn billing and cash management procedures.
• Detail oriented, organized and able to analyze data.
• Excellent written and verbal communication with all levels in domestic and foreign offices.
• Ability to multi-task and meet deadlines; work independently.

Responsibilities

• Act as a billing assurance liaison to gather data and troubleshoot issues from start to finish.
• Monitor billing obligations, discounts, and rate arrangements; produce management reports.
• Complete ad hoc billing projects including attorney billing requests.
• Research billing functionality to improve processes (flat fees, activity codes).
• Coordinate approvals and audit write-offs per firm policies.
• Develop custom reports and test new task codes.
• Serve as backup for processing personal charges.
• Update standard rates while maintaining internal controls.
• Produce ad hoc reports and resolve discrepancies.
• Support Cash Receipts with daily payments (wire, ACH, lockbox, checks).
• Reallocate payments in the accounting system.
• Respond promptly to inquiries; maintain professionalism.
• Monitor and address partner late time entries; perform other duties as assigned.

Skills

Billing data analysis

Interpersonal communication

Multi-tasking

Independent work

Attention to detail

Education

Bachelor's degree in Business Administration, Accounting or Finance

Tools

Aderant accounting software

Microsoft Office

Job description

The Finance Operations Coordinator supports the firm’s billing assurance and cash receipts processes. Responsibilities include being a Cash Receipts and Billing Assurance department liaison to all internal and external stakeholders; which can include assisting with write off processes, exception management; assisting in monitoring complex billing arrangements for key clients; coordinating and assisting with firm wide cash & billing process and technology training; and executing ad-hoc cash receipts & inventory management projects as directed by the Finance Operations Manager, Director of Financial Operations, or the CFO. Will also include daily cash receipts processing/ functions as directed.

ESSENTIAL JOB FUNCTIONS:

• Act as a billing assurance department liaison to support partners, practice group personnel, secretaries, billing associates and client contacts with gathering billing data and analyzing and troubleshooting billing issues from start through completion.
• Support the firm in complying with its complex billing obligations and policies by monitoring term and volume discount programs, managing special pricing and rate arrangements, and producing and analyzing management reports as required.
• Complete ad hoc billing projects including attorney billing requests, software training, etc.
• Research billing functionality in the firm’s accounting software to offer alternatives towards improving the billing process i.e., flat fee billing, use of activity codes etc.
• Coordinating approval for, and auditing write offs to ensure firm policies are being adhered to.
• Development of custom reports, testing, setting up of new task codes, etc.
• Serve as a backup resource for processing billing for personal charges.
• Assist in the standard rate billing updates while meeting all of the Firm’s internal control and communication objectives.
• Produce and monitor ad hoc reports. Follow up with variances and make recommendations to resolve discrepancies.
• Support the Cash Receipts department with daily incoming payments, including wires, ACH payments, as well as lockbox and “over the counter” check processing.
• Other cash management duties including researching and reallocating payments in the accounting system.
• Respond to all telephone and e-mail requests in a timely and professional manner.
• Monitoring and determining fines for Partner late time entries.Performs any and all other duties as necessary and as assigned by your supervisor for efficient functioning of the Department, Office and Firm.

QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Accounting or Finance or comparable work experience.
• Proficient in Microsoft Office software specifically Outlook, Excel and Word.
• At least two years’ experience in an office/professional environment. Experience with law firm billing and/ or cash management processes and/ or the Aderant accounting software is preferred.
• Desire and capability to learn the firm’s billing & cash management procedures.
• Detail oriented and organized.
• Must be able to analyze data and recommend solutions.
• Effective written and verbal communication skills with the ability to interact with personnel of all levels in domestic and foreign offices.
• Interpersonal skills and ability to be a team player.Ability to multi-task and meet aggressive deadlines.
• Ability to work independently and follow tasks through to completion, escalating issues as necessary in a timely manner.

Additional Job Description

Location(s)

Philadelphia

Time Type

Full time

Dechert LLP is committed to ensuring equal employment opportunity and non-discrimination. The Firm prohibits unlawful discrimination in any term or condition of employment against any employee or applicant for employment because of the individual’s race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship, sexual orientation, gender identity or expression, genetic information, disability, membership or service in the armed forces, or any other characteristic protected by law.