Billing & Cash Operations Specialist

Dechert LLP; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

Dechert LLP is seeking a Finance Operations Coordinator in Philadelphia to support billing assurance and cash receipts. You will liaise with partners, practice groups, and client contacts to gather data and troubleshoot issues from start to finish.

You will monitor discounts, manage pricing, produce reports, and assist with write-offs and ad hoc projects, while ensuring internal controls and timely processing. The role offers cross-functional exposure within a major law firm.

Qualifications

• Bachelor’s degree in Business Administration, Accounting or Finance or comparable work experience.
• Proficient in Microsoft Office software specifically Outlook, Excel and Word.
• At least two years’ experience in an office/professional environment; law firm billing or cash management experience preferred.
• Desire and capability to learn billing and cash management procedures.
• Detail oriented, organized and able to analyze data.
• Excellent written and verbal communication with all levels in domestic and foreign offices.
• Ability to multi-task and meet deadlines; work independently.

Responsibilities

• Act as a billing assurance liaison to gather data and troubleshoot issues from start to finish.
• Monitor billing obligations, discounts, and rate arrangements; produce management reports.
• Complete ad hoc billing projects including attorney billing requests.
• Research billing functionality to improve processes (flat fees, activity codes).
• Coordinate approvals and audit write-offs per firm policies.
• Develop custom reports and test new task codes.
• Serve as backup for processing personal charges.
• Update standard rates while maintaining internal controls.
• Produce ad hoc reports and resolve discrepancies.
• Support Cash Receipts with daily payments (wire, ACH, lockbox, checks).
• Reallocate payments in the accounting system.
• Respond promptly to inquiries; maintain professionalism.
• Monitor and address partner late time entries; perform other duties as assigned.

Skills

Billing data analysis

Interpersonal communication

Multi-tasking

Independent work

Attention to detail

Education

Bachelor's degree in Business Administration, Accounting or Finance

Tools

Aderant accounting software

Microsoft Office

Job description

Dechert LLP is seeking a Finance Operations Coordinator in Philadelphia to support billing assurance and cash receipts. You will liaise with partners, practice groups, and client contacts to gather data and troubleshoot issues from start to finish.

You will monitor discounts, manage pricing, produce reports, and assist with write-offs and ad hoc projects, while ensuring internal controls and timely processing. The role offers cross-functional exposure within a major law firm.