Financial Operations Assistant II – Invoicing & AP

Florida; Pensacola (FL); On-site; USD 35,000 - 38,000; Full time

Job summary

Agency for Persons with Disabilities in Florida seeks a Fiscal Assistant II to manage independent clerical-accounting work including invoice processing using IFS, Room and Board, and the ABC system. This role involves monitoring invoices, maintaining unit ledgers, and ensuring timely processing and filing.

You will assist in enrollment in the My Florida Market Place, liaise with units and providers to resolve payments, and support the central processing of accounts payable with attention to

Qualifications

• High Diploma or its equivalent.
• 2 years of related professional experience in financial management or similar roles.
• Knowledge of financial management and accounting.

Responsibilities

• Create and process invoices using IFS, Room and Board, and ABC system.
• Monitor invoice status daily to ensure accuracy and timely processing.
• Maintain separate ledgers for each unit’s budget and reconcile monthly.
• Maintain invoice filing and retention systems and day-to-day office procedures.
• Assure providers are enrolled in My Florida Market Place and assist enrollment.
• Liaise with units, State Office, providers to resolve payments issues.
• Deliver invoices to Central Office for processing within required timeframes.
• Audit invoices for noncontractual payments and ensure proper documentation.
• Assist in disaster preparedness activities and training new employees.

Skills

Financial management

Independent work

Customer relationships

Microsoft Office / accounting software

Education

High School Diploma or equivalent

Tools

IFS

Room and Board

ABC system

Job description

Agency for Persons with Disabilities in Florida seeks a Fiscal Assistant II to manage independent clerical-accounting work including invoice processing using IFS, Room and Board, and the ABC system. This role involves monitoring invoices, maintaining unit ledgers, and ensuring timely processing and filing.

You will assist in enrollment in the My Florida Market Place, liaise with units and providers to resolve payments, and support the central processing of accounts payable with attention to