FISCAL ASSISTANT II - 67056465

Florida; Pensacola (FL); On-site; USD 35,000 - 38,000; Full time

Job summary

Agency for Persons with Disabilities in Florida seeks a Fiscal Assistant II to manage independent clerical-accounting work including invoice processing using IFS, Room and Board, and the ABC system. This role involves monitoring invoices, maintaining unit ledgers, and ensuring timely processing and filing.

You will assist in enrollment in the My Florida Market Place, liaise with units and providers to resolve payments, and support the central processing of accounts payable with attention to

Qualifications

• High Diploma or its equivalent.
• 2 years of related professional experience in financial management or similar roles.
• Knowledge of financial management and accounting.

Responsibilities

• Create and process invoices using IFS, Room and Board, and ABC system.
• Monitor invoice status daily to ensure accuracy and timely processing.
• Maintain separate ledgers for each unit’s budget and reconcile monthly.
• Maintain invoice filing and retention systems and day-to-day office procedures.
• Assure providers are enrolled in My Florida Market Place and assist enrollment.
• Liaise with units, State Office, providers to resolve payments issues.
• Deliver invoices to Central Office for processing within required timeframes.
• Audit invoices for noncontractual payments and ensure proper documentation.
• Assist in disaster preparedness activities and training new employees.

Skills

Financial management

Independent work

Customer relationships

Microsoft Office / accounting software

Education

High School Diploma or equivalent

Tools

IFS

Room and Board

ABC system

Job description

Requisition No:886168

Agency: Agency for Persons with Disabilities

Working Title: FISCAL ASSISTANT II - 67056465

Position Number:67056465

Salary: $34,760.00 to $38,207.26 Annually

WORKING TITLE: FISCAL ASSISTANT II

POSITION NUMBER: 67056465

OPEN COMPETITIVE OPPORTUNITY

This position is not a Telework position.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.
• Nine paid holidaysand onePersonal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

The Agency seeks team members who contribute to a culture that develops individuals and strengthens teams through transparency and a commitment to professional growth. Team members are expected to provide exceptional customer service, demonstrate humility, recognize and share credit with others, remain self-motivated, and exercise sound judgment and awareness in team interactions and group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

*Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.

Salary Range

$34,760.00 - $38,207.26 Annually $1,336.92 - $1,469.51 Bi-weekly

Position Summary

This is a highly responsible position performing independent clerical-accounting work maintaining a Wide variety of complex accounting and financial records.

The Work You Will Do

Responsible for the complete creation and processing of invoices client services using IFS and Room and Board through the ABC system. This includes entering, issuing, and approving invoices after signatures are Obtained indicating that the service has been provided. Types of invoices include but are not limited to LTRC, supported living, In-Home Subsidies, Supported employment, Non-Contractual Services and Contracted Services.

Monitors the status of invoices daily to ensure accuracy, timely flow entered, to issued. to approved, to send to fiscal. Completes follow up with unit staff and providers regarding the status.

Maintains separate ledgers for each unit’s budget and reconciles reports monthly with each unit's records to ensure accuracy.

Responsible for invoice filing system and invoice retention system. Maintains day-to-day Office procedures, this includes operating and utilizing a variety of standard business and Office machines and equipment to complete assigned tasks.

Ensure that all providers are enrolled in My Florida Market Place prior to creating an invoice through verification in Flair and assist providers with enrollment as necessary.

Serves as a liaison to local units, State Office, providers, support coordinators, and consumers to resolve any issue regarding payments.

Responsible for the delivery of all invoices to Central Office via secure printer to Fiscal/ Accounting Department for processing Within the appropriate time frames.

Receives, reviews and audits invoices for noncontractual payment transactions. Assuring proper documentation, verifying availability of funds and compliance with State Rules and regulations. Decides what action to take when an error or problem is detected during the audit of invoices and related accounts payable documentation. Call (or takes calls from) providers to resolve routine accounts payable problems. Consults with supervisor on any major problems that cannot be resolved satisfactorily. Follow up until corrective action plan is taken to resolve all problems.

Assists in Disaster preparedness activities as assigned.

Assists in training new employees in methods to perform an effective efficient job Which includes ABC, SAMAS.

Minimum Qualifications

• High Diploma or its equivalent.
• 2 years of related professional experience in financial management or similar roles.

Knowledge, Skills, And Abilities

Knowledge of:

• Financial management and accounting.

Ability to:

• Work independently and as part of a team.
• Build and maintain relationships with internal and external customers.

Demonstrate Skills in:

• Accounting software, financial Management Systems and Microsoft programs.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending on your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-Verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

Responses to the qualifying questions are required to be considered for this position.Answers to the qualifying questions must be verifiable based on your submitted application.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.