Financial Enrollment and Budget Coordinator

The Columbus Organization, LLC; Vermont; Remote; USD 52.000 - 59.000; Vollzeit

Zusammenfassung

The Columbus Organization, LLC is seeking a Financial Enrollment and Budget Coordinator for a remote role based in Vermont. You will maintain enrollment and financial records, manage service budgets, and support audits while collaborating with state agencies and program staff.

Ideal candidates have a 2-year background in financial administration and proficiency with Excel and databases. This role requires meticulous work, strong communication, and adherence to HIPAA confidentiality.

Qualifikationen

• Associate degree or equivalent in business/finance/healthcare administration with related experience.
• Two years of financial administration, enrollment support, or program coordination.
• Experience with databases, spreadsheets, or financial tracking systems.
• Familiarity with Medicaid, HCBS, or state-funded programs preferred.

Aufgaben

• Maintain accurate enrollment and financial records in systems per requirements.
• Update individual service budgets and track approved funding levels.
• Monitor budget utilization and flag discrepancies or incomplete docs.
• Process budget-related requests with proper approvals.
• Keep audit-ready files compliant with Medicaid and organizational standards.
• Assist with gathering records for audits and transfer documentation.
• Communicate missing information or corrections to staff.
• Provide admin support for financial and enrollment operations.
• Support process improvements in financial tracking and docs.

Kenntnisse

Data entry

Financial tracking

Attention to detail

Written and verbal communication

Independent with collaboration

HIPAA confidentiality

Ausbildung

Associate degree in Business/Finance/Healthcare Administration

Tools

Databases

Spreadsheets

Financial tracking systems

Jobbeschreibung

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Financial Enrollment and Budget Coordinator

VT Case Management Full Time Corporate Remote, VT, US

3 days ago Requisition ID: 1126

Salary Range: $52,400.00 To $58,700.00 Annually

Summary of position

The Financial Enrollment & Budget Coordinator is responsible for maintaining accurate financial and enrollment records for individuals receiving services. This role supports program integrity by tracking enrollment status changes, managing individual service budgets, processing funding requests, and assisting with audits and record requests. The position requires strong attention to detail, timely processing, and collaboration with internal and external stakeholders, including State agencies and program staff. Must reside in Vermont.

Essential Functions

• Ensure enrollment and financial records are accurate, complete, and updated in applicable systems in accordance with program and payer requirements.
• Maintain and update individual service budgets, including entering changes into budget calculators and tracking approved funding levels.
• Monitor budget utilization and flag discrepancies, variances, or incomplete documentation.
• Manage and track all budget‑related requests to ensure accuracy, timeliness, and proper approval.
• Maintain organized, audit‑ready financial and enrollment files in compliance with Medicaid, program, and organizational standards.
• Assist with gathering and producing records for audits, monitoring reviews, MFAU requests, and transfer documentation.
• Ensure all budget and enrollment changes are supported by appropriate documentation.
• Communicate with program staff regarding missing information, budget discrepancies, or required corrections.
• Provide administrative support related to financial and enrollment operations, as needed.
• Support continuous process improvement efforts related to financial tracking and documentation.

Position Requirements

• Associate degree in Business, Finance, Healthcare Administration, or a related field or equivalent combination of education and experience
• Two (2) years of experience in financial administration, enrollment support, or program coordination
• Experience working with databases, spreadsheets, or financial tracking systems
• Prefer experience working with Medicaid, HCBS, or state‑funded programs
• Prefer prior experience supporting audits or regulatory record requests
• Familiarity with Vermont health or human services systems
• Perfer experience working with the Vermont Medicaid HCBS waiver and System of Care Plan.

Skills, Knowledge & Abilities

• Strong data entry and financial tracking skills with high attention to detail.
• Proficiency in spreadsheet and calculator‑based budget tools (e.g., Excel).
• Effective written and verbal communication skills.
• Organization and time‑management skills with the ability to manage multiple deadlines.
• Basic understanding of Medicaid, HCBS, or publicly funded service programs.
• Knowledge of financial documentation, budget monitoring, and audit requirements.
• Familiarity with enrollment workflows, authorizations, and service funding structures.
• Understanding of confidentiality requirements (HIPAA and related standards).
• Ability to accurately interpret and apply financial and enrollment information.
• Ability to identify errors, inconsistencies, or missing documentation and follow up appropriately.
• Ability to work independently while maintaining strong collaboration with program and finance teams.
• Ability to handle sensitive and confidential information with discretion.

1. Remote position in Vermont. Must reside in Vermont.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

AAP/EEO Statement

The Columbus Organization provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, The Columbus Organization complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Columbus Organization expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The Columbus Organization’s employees to perform their job duties may result in discipline up to and including discharge.