Financial Enrollment and Budget Coordinator

The Columbus Organization, LLC; Vermont; Remote; USD 42,000 - 65,000; Full time

Job summary

The Columbus Organization seeks a Financial Enrollment & Budget Coordinator in Vermont. The role maintains accurate enrollment and budget records, supports audits, and collaborates with state agencies and program staff.

Requires attention to detail and timely processing, with residency in Vermont. Ideal candidates have an associate degree and 2 years in financial administration or enrollment support, plus experience with databases, spreadsheets, and budget tooling.

Qualifications

• Associate degree or equivalent experience in business, finance, healthcare admin, or related field.
• Two years of experience in financial administration, enrollment support, or program coordination.
• Experience with databases, spreadsheets, or financial tracking systems.

Responsibilities

• Maintain accurate enrollment and financial records in applicable systems per program and payer requirements.
• Update and monitor individual service budgets; enter changes into budget calculators and track funding levels.
• Flag budget discrepancies and ensure timely, approved budget-related requests.
• Maintain audit-ready files in compliance with Medicaid, program, and organizational standards.
• Assist with gathering records for audits, monitoring reviews, and transfer documentation.
• Communicate with staff to resolve missing information or required corrections.
• Provide administrative support for financial and enrollment operations; contribute to process improvements.

Skills

Data entry

Financial tracking

Excel proficiency

Communication

Organization

Time management

HIPAA knowledge

Confidentiality

Education

Associate degree (Business/Finance/Healthcare Admin)

Tools

Databases

Spreadsheets

Budget calculators

Job description

Summary of position

The Financial Enrollment & Budget Coordinator is responsible for maintaining accurate financial and enrollment records for individuals receiving services. This role supports program integrity by tracking enrollment status changes, managing individual service budgets, processing funding requests, and assisting with audits and record requests. The position requires strong attention to detail, timely processing, and collaboration with internal and external stakeholders, including State agencies and program staff. Must reside in Vermont.

Essential Functions

• Ensure enrollment and financial records are accurate, complete, and updated in applicable systems in accordance with program and payer requirements.
• Maintain and update individual service budgets, including entering changes into budget calculators and tracking approved funding levels.
• Monitor budget utilization and flag discrepancies, variances, or incomplete documentation.
• Manage and track all budget‑related requests to ensure accuracy, timeliness, and proper approval.
• Maintain organized, audit‑ready financial and enrollment files in compliance with Medicaid, program, and organizational standards.
• Assist with gathering and producing records for audits, monitoring reviews, MFAU requests, and transfer documentation.
• Ensure all budget and enrollment changes are supported by appropriate documentation.
• Communicate with program staff regarding missing information, budget discrepancies, or required corrections.
• Provide administrative support related to financial and enrollment operations, as needed.
• Support continuous process improvement efforts related to financial tracking and documentation.

Position Requirements

1. Associate degree in Business, Finance, Healthcare Administration, or a related field or equivalent combination of education and experience
2. Two (2) years of experience in financial administration, enrollment support, or program coordination
3. Experience working with databases, spreadsheets, or financial tracking systems
4. Prefer experience working with Medicaid, HCBS, or state‑funded programs
5. Prefer prior experience supporting audits or regulatory record requests
6. Familiarity with Vermont health or human services systems
7. Perfer experience working with the Vermont Medicaid HCBS waiver and System of Care Plan.

Skills, Knowledge & Abilities

1. Strong data entry and financial tracking skills with high attention to detail.
2. Proficiency in spreadsheet and calculator‑based budget tools (e.g., Excel).
3. Effective written and verbal communication skills.
4. Organization and time‑management skills with the ability to manage multiple deadlines.
5. Basic understanding of Medicaid, HCBS, or publicly funded service programs.
6. Knowledge of financial documentation, budget monitoring, and audit requirements.
7. Familiarity with enrollment workflows, authorizations, and service funding structures.
8. Understanding of confidentiality requirements (HIPAA and related standards).
9. Ability to accurately interpret and apply financial and enrollment information.
10. Ability to identify errors, inconsistencies, or missing documentation and follow up appropriately.
11. Ability to work independently while maintaining strong collaboration with program and finance teams.
12. Ability to handle sensitive and confidential information with discretion.

Travel/Work Environment

1. Remote position in Vermont. Must reside in Vermont.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

AAP/EEO Statement

The Columbus Organization provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, The Columbus Organization complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

The Columbus Organization expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The Columbus Organization's employees to perform their job duties may result in discipline up to and including discharge.

Monday - Friday 8:00 AM - 5:00 PM