DS Financial Coordinator

Community Care Network; Rutland (VT); Sur place; USD 34 000 - 37 000; Plein temps

Avantages offerts par ce poste

401(k)

401(k) matching

Employee assistance program

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Career training and development

Tuition discounts

Résumé du poste

Community Care Network in Rutland, VT is seeking a Developmental Services Financial Coordinator to oversee HCBS waiver funding, budgeting, and financial data for individuals in the DS program. You will liaise with care coordinators, CMOs, ARIS, and the Finance Department to ensure accurate funding and timely adjustments.

The role requires a Bachelor’s in business/finances or equivalent experience, with at least two years in developmental disabilities and Vermont DA familiarity.

Qualifications

• Bachelor's degree preferred; equivalent experience may be considered.
• Minimum of two years' experience in Developmental Disabilities Services, including at least one year in Vermont DA System.
• Ability to work with numbers and complex financial rules.
• Knowledge of Vermont Medicaid regulations and DD services.
• Ability to train groups and individuals effectively.
• Flexible and collaborative work style; strong communication.
• Excellent interpersonal skills and solution orientation.
• Valid driver's license and reliable transportation; insurance coverage as required.
• Criminal history background check required after hire.

Responsabilités

• Oversee HCBS Waiver funding and allocations for DS program participants.
• Maintain financial data for DS individuals, reviewing AFLs, budget calculators, and Rosters.
• Submit corrections to individual budgets and Roster as needed.
• Review funding exceptions and act as DSO sign-off.
• Serve as point of contact for finance, care coordinators, families, and external agencies.
• Coordinate Shared Living contracts and ensure accurate financial information.
• Ensure Shared Living files are current, including insurance and addresses.
• Verify timely payments to Shared Living Providers and adjust for terminations or changes.
• Open/close SLP EHR episodes within 48 business hours of changes.
• Manage encounterable units and DSP services for funded allocations.
• Collect vendor invoices and ensure reimbursement through EMR.
• Draft notices for changes, suspensions, terminations, or adverse determinations.
• Chairs One Time Funding Committee and handles related admin tasks.
• Process ARIS allocations for Family Managed Respite (FMR) and Flexible Family Funding (FFF).
• Assist with new intakes and budget changes with CMO agencies.
• Ensure SIS-A scores and approved budgets are entered into EMR.

Connaissances

Numerical proficiency

Vermont Medicaid knowledge

Training skills

Collaboration

Interpersonal skills

Problem solving

Driver's license

Criminal background check

Formation

Bachelor's Degree in Business or Finances

Description du poste

Community Care Network is seeking a Developmental Services Financial Coordinator in Rutland, Vermont.

Community Care Network is comprised of Rutland Mental Health Services and Rutland Community Programs. Our mission is to enhance the well-being of our communities, individuals and families through responsive, innovative and collaborative human services.

About the Role:

The Developmental Services (DS) Financial Coordinator is responsible for the management and oversight of Home and Community Based Waiver (HCBS) Waiver utilization and allocation changes; updating annual financial information in Shared Living Provider contracts; maintaining appropriate financial information; updating ARIS for Family Managed Respite (FMR); and completing Flexible Family Funding (FFF) annually. In addition, the Financial Coordinator is responsible for overseeing the accuracy, timeliness, and objectivity of Case Management Organization (CMO) funding proposals and decisions, budget calculators, and overall review of the Roster.

• Management and oversight of Medicaid Home and Community Based Waiver (HCBS Waiver) funding/ budgets for all Individuals within the DS Program.
• Maintains data base with financial information for all DS individuals within the program including reviewing Authorized Funding Limits (AFL) from the Case Management Organization (CMO), budget calculators, and DAIL approved spreadsheet called Roster.
• Coordinates, completes and submits any corrections that are needed to individual budgets or on the Roster in a corrections spreadsheet.
• Reviews and acts as the Direct Service Organization (DSO) sign off on funding exceptions that are submitted by the CMO.
• Acts as a point of contact for Finance, Care Coordinators, Supervisors, Managers, Individuals, Families, Guardians, Shared Living Providers, CMO agencies, ARIS, DAIL, and other external agencies regarding individuals' services and budget.
• Collaborates with the Shared Living Program Manager to ensure Shared Living contracts have accurate financial information and ensures completion of contracts annually.
• Collaborates with the Shared Living Program Manager to ensure Shared Living files are up to date, including gathering insurance information and individual home locations are accurate.
• Ensures Payments to Shared Living Providers are accurate and when contracts start or are adjusted according to terminations and changes in provider as well as Interim Shared Living payments.
• Opens and closes all electronic medical record SLP related Episodes initially and when changes are made and approved by the Finance Department within 48 business hours of a change/addition.
• Secure and monitor encounterable units for every funded allocation including Direct Support Professional (DSP) services.
• Collects all vendor invoices related to individual clinical services, completes service in electronic medical records for encounters, and submits to Finance for reimbursement.
• Manages service interruptions (i.e., loss of Medicaid, missing ISA, hospitalizations) to ensure billing accuracy.
• Drafts letters to individuals, families, and guardians with regards to changes, suspensions, terminations, deaths and others as needed for Adverse Benefits Determinations.
• Chairs One Time Funding Committee and completes needed administrative tasks associated with requests.
• Coordinates, completes, and submits all paperwork needed to enroll, change, or termination of ARIS allocations for Family Managed Respite (FMR) from the Bridge Care Coordination team.
• Manages the entire workflow for Flexible Family Funding (FFF) including processing the forms, submitting spreadsheets to Finance, and completing tracking of funding spent in the fiscal year.
• Collaborates with CMO agencies for new individual Intakes, budget changes, or corrections.
• Ensures the current eligibility and new Public Consulting Group (PCG) approved eligibility determinations are entered in the electronic medical record annually.
• Enters the Supports Intensity Scale Adult (SIS-A) scores and verifies report in the electronic medical record annually.
• Ensures accurate data entry of approved funded developmental service budgeted hours and other non-financial information in the electronic medical record.
• Participates in meetings, trainings, in-service and supervision as scheduled.
• Other duties as required.

Qualifications and Competencies:

• Bachelor's Degree in Business or Finances preferred, equivalent experience may be considered.
• Minimum of two years' experience in Developmental Disabilities Services including at least one year working within the Vermont DA System preferred.
• Ability to work well with numbers and complex rules around finances.
• Knowledge Regulations, Guidelines and Policies for Vermont Medicaid and Developmental Disabilities services
• Ability to provide training in a group and 1:1 settings in a manner that promotes development, engagement and positive outcomes
• Flexibility and ability to work collaboratively with others.
• Excellent interpersonal skills
• Solution oriented.
• Must have a valid driver's license, reliable transportation with personal automobile liability insurance coverage at or above the levels mandated by the State of Vermont.
• *Successful completion of a criminal history background check after hire.
• Competitive Pay Range $25.24-27.40/hour (compensation is typically dependent upon experience)
• 401(k)
• 401(k) matching
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance
• Career Training and Development
• Tuition Discounts

Our work is guided by our Core Values of Trust, Accountability, Respect, Cultural Competence, Person-Centered Care, and Continuous Learning and Growth.

CCN is an Equal Opportunity Employer.

Equal Opportunity Employer
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