Financial Assistant - Bookstore

Auburn University; Auburn (AL); On-site; USD 36,000 - 60,000; Full time

Job summary

The Auburn University Bookstore seeks a detail-oriented Financial Assistant to support accounts payable tasks, including processing invoices, payments, and vendor records for the university community.

You will work in a fast-paced environment, handling high volumes, utilizing financial systems and documentation review to ensure accuracy and timely processing.

Qualifications

• High school diploma or GED required for Level I
• Level II can be completed with additional education or experience
• Relevant degrees are considered in Level II and above

Responsibilities

• Process a high volume of invoices accurately and efficiently while meeting deadlines and ensuring compliance with university policies and procedures.
• Organize, monitor, and match receiving records to invoices within the department's digital invoicing process.
• Communicate with vendors, university departments, and customers regarding payments, billing questions, and invoice concerns.
• Assist with vendor onboarding and maintenance within the university's TigerBuy procurement system.
• Maintain knowledge of university financial policies and procedures and provide guidance to staff, faculty, and students regarding appropriate processes.
• Perform daily accounts payable exports between internal and university financial systems.
• Assist with daily cash drawer balancing and weekly safe counts as needed.
• Prepare, organize, and submit university requisitions and related financial documentation.
• Process and reconcile university purchasing card transactions in multiple financial platforms.
• Maintain accurate vendor records and supporting financial documentation.
• Generate, review, research, and process financial reports, vouchers, and related records across multiple systems.
• Correspond with university business offices regarding financial procedures, vendor issues, and transaction-related questions.
• Support the implementation and transition of new or updated financial processes and systems.
• Provide general office support, including answering phones, assisting visitors, handling mail, scheduling arrangements, and supporting cashier operations as needed.
• Prepare and review vouchers, forms, correspondence, reports, schedules, and other financial documents while resolving discrepancies and errors.

Education

High School Diploma or GED

Associate's degree

Bachelor's degree

Job description

Overview

The Auburn University Bookstore is seeking a detail-oriented and dependable Financial Assistant to join our team.

This position plays a vital role in supporting the financial operations of the Bookstore by ensuring invoices, payments, vendor records, and financial transactions are processed accurately and efficiently. The role is primarily focused on accounts payable activities and is ideal for someone who enjoys working with detailed financial information, managing multiple priorities, and contributing to the smooth operation of a busy department.

The successful candidate will be comfortable working in a fast-paced environment with a high volume of transactions, spending much of the workday utilizing financial systems and reviewing documentation. While much of the work is behind the scenes, it directly supports the services and operations that benefit the Auburn University community every day.

Responsibilities

What You’ll Do

• Process a high volume of invoices accurately and efficiently while meeting deadlines and ensuring compliance with university policies and procedures.
• Organize, monitor, and match receiving records to invoices within the department's digital invoicing process.
• Communicate with vendors, university departments, and customers regarding payments, billing questions, and invoice concerns.
• Assist with vendor onboarding and maintenance within the university's TigerBuy procurement system.
• Maintain knowledge of university financial policies and procedures and provide guidance to staff, faculty, and students regarding appropriate processes.
• Perform daily accounts payable exports between internal and university financial systems.
• Assist with daily cash drawer balancing and weekly safe counts as needed.
• Prepare, organize, and submit university requisitions and related financial documentation.
• Process and reconcile university purchasing card transactions in multiple financial platforms.
• Maintain accurate vendor records and supporting financial documentation.
• Generate, review, research, and process financial reports, vouchers, and related records across multiple systems.
• Correspond with university business offices regarding financial procedures, vendor issues, and transaction-related questions.
• Support the implementation and transition of new or updated financial processes and systems.
• Provide general office support, including answering phones, assisting visitors, handling mail, scheduling arrangements, and supporting cashier operations as needed.
• Prepare and review vouchers, forms, correspondence, reports, schedules, and other financial documents while resolving discrepancies and errors.

Qualifications

Level I

• High School Diploma or GED

Level II

• High School Diploma or GED plus 2 years of experience in financial support services OR
• Associate's degree OR
• Bachelor's degree

Contract Type

Continuing

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence:We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You:Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama:The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
• Ready to lead and shape the future of higher education? Apply today! War Eagle!

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.

Posted Date

11/3/2026