Accounts Payable Specialist — Fast-Paced University Finance

Auburn University; Auburn (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

The Auburn University Bookstore is seeking a detail-oriented Financial Assistant to support accounts payable and general financial operations. The role emphasizes accurate processing of invoices, vendor communications, and ensuring compliance with university policies in a busy bookstore environment.

Responsibilities include processing high volumes of invoices, maintaining vendor records, and assisting with procurement, cash handling, and financial documentation across multiple systems.

Qualifications

• Level I: High School Diploma or GED.
• Level II: High School Diploma or GED with 2 years financial support experience, or an Associate's degree or Bachelor's degree.

Responsibilities

• Process a high volume of invoices accurately and efficiently while meeting deadlines and ensuring compliance with university policies and procedures.
• Organize, monitor, and match receiving records to invoices within the department's digital invoicing process.
• Communicate with vendors, university departments, and customers regarding payments, billing questions, and invoice concerns.
• Assist with vendor onboarding and maintenance within the university's TigerBuy procurement system.
• Maintain knowledge of university financial policies and procedures and provide guidance to staff, faculty, and students regarding appropriate processes.
• Perform daily accounts payable exports between internal and university financial systems.
• Assist with daily cash drawer balancing and weekly safe counts as needed.
• Prepare, organize, and submit university requisitions and related financial documentation.
• Process and reconcile university purchasing card transactions in multiple financial platforms.
• Maintain accurate vendor records and supporting financial documentation.
• Generate, review, research, and process financial reports, vouchers, and related records across multiple systems.
• Correspond with university business offices regarding financial procedures, vendor issues, and transaction-related questions.
• Support the implementation and transition of new or updated financial processes and systems.
• Provide general office support, including answering phones, assisting visitors, handling mail, scheduling arrangements, and supporting cashier operations as needed.
• Prepare and review vouchers, forms, correspondence, reports, schedules, and other financial documents while resolving discrepancies and errors.

Education

High School Diploma or GED

Associate's degree

Bachelor's degree

Job description

The Auburn University Bookstore is seeking a detail-oriented Financial Assistant to support accounts payable and general financial operations. The role emphasizes accurate processing of invoices, vendor communications, and ensuring compliance with university policies in a busy bookstore environment.

Responsibilities include processing high volumes of invoices, maintaining vendor records, and assisting with procurement, cash handling, and financial documentation across multiple systems.