Financial Assistant

Liaison Technology Group; Decatur (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

Liaison Technology Group in Decatur is seeking a detail-driven Financial Assistant to support government procurement and vendor management. The ideal candidate will thrive in a fast-paced environment, handling financial documentation and administrative duties.

This is a full-time, in-office role requiring strong organizational skills and effective communication with vendors. Candidates should have an Associate's degree in Finance or Accounting, and experience as an Administrative Assistant is preferred. Knowledge of QuickBooks and office software is a plus.

Qualifications

• 1-2+ years of experience as an Administrative Assistant.
• Comfortable using portals and light AI tools.
• Ability to work on-site full-time in the Downtown Decatur office.

Responsibilities

• Process vendor invoices and daily expense reports.
• Match purchase orders and delivery receipts.
• Verify pricing, quantities, and approvals prior to payment.
• Communicate with vendors regarding discrepancies.
• Support the controller with financial reporting.
• Reconcile vendor statements and resolve discrepancies.

Skills

Strong verbal and written communication skills

Highly organized

Detail-oriented

Problem-solving abilities

Experience with QuickBooks

Experience with Google Office Suite or Microsoft Office

Education

Associate's degree or higher in Finance/Accounting or related field

Tools

QuickBooks

Google Office Suite

Microsoft Office

Job description

Financial Assistant – Decatur Office

Liaison Technology Group

www.liaisontechgroup.com

Location: Downtown Decatur, IL

Employment Type: Full-Time, In-Office

Overview

Position summary: We are seeking a detail-driven, organized, and proactive Financial Assistant to support our Decatur office. The ideal candidate will communicate clearly, manage multiple priorities with ease, and thrive in a fast-paced, process-oriented environment. This role supports government procurement activities, vendor management, financial documentation, and general administrative duties.

Responsibilities

• Vendor & Financial Administration: Process vendor invoices and daily expense reports with accurate project and cost-center coding.
• Match purchase orders and delivery receipts for smart home equipment and components.
• Verify pricing, quantities, and approvals prior to payment.
• Communicate with vendors regarding discrepancies, credits, or missing documentation.
• Support the controller with financial reporting and accruals.
• Reconcile vendor statements and resolve discrepancies proactively.
• Maintain vendor insurance certificates, W-9s, 1099s, and contracts.
• Ensure thorough documentation and recordkeeping for audits and reporting.

General Administrative Duties

• Answer and route phone calls or take messages for appropriate team members.
• Provide backup support to the Purchasing Agent, including filing, scheduling, meeting minutes, travel coordination, supply ordering, and correspondence distribution.
• Maintain accurate and up-to-date database records.

Required Skills & Qualifications

• Associate's degree or higher in Finance/Accounting or related field preferred
• 1-2+ years of experience as an Administrative Assistant
• Experience with QuickBooks a plus
• Strong verbal and written communication skills.
• Experience with Google Office Suite or Microsoft Office
• Highly organized, detail-obsessed, and deadline-reliable.
• Self-motivated with excellent problem-solving abilities.
• Comfortable using portals and light AI tools.
• Ability to work on-site full-time in the Downtown Decatur office.
• Strong communication skills with vendors, installers, and internal project managers to ensure billing accuracy.