Financial Assistance Advisor II-Dataload & Processing

University of the Incarnate Word; San Antonio (TX); On-site; USD 42,000 - 51,000; Full time

Job summary

The University of the Incarnate Word is seeking a Financial Assistance Advisor II-Dataload & Processing to ensure accurate loading of financial aid data, timely processing of applications, and awarding of funds in compliance with federal, state, and institutional policies.

Reporting to the Assistant Director of Financial Assistance, the role requires a Bachelor's degree and at least one year of higher education financial aid experience, with familiarity in data processing, NSLDS/COD, and Banner.

Qualifications

• Bachelor's degree required.
• One year of professional financial aid experience in higher education.
• Experience with data processing and award packaging.

Responsibilities

• Load financial aid data accurately and timely.
• Process student financial aid applications and award packaging.
• Ensure compliance with federal/state/institutional policies.

Skills

FA Regulations (Title IV)

Problem Solving

Organizational Skills

Verbal & Written Communication

Customer Service

Team Player

Diversity & Inclusion

NCAA Rules Compliance

Education

Bachelor's Degree

Tools

NSLDS

COD

Banner Financial Aid

SQL

Job description

Position Summary

The Financial Assistance Advisor II-Dataload & Processing is primarily responsible for the accurate and timely loading of financial aid data, processing of student financial aid applications, and awarding of funds in compliance with federal, state, and institutional policies. This position plays a critical role in ensuring that financial aid applications are processed efficiently and that students receive their financial aid offers in a timely manner. The Financial Assistance Advisor II-Dataload & Processing reports to the Assistant Director of Financial Assistance.

UIW Mission

All advisors work as student advocates and understand the role financial assistance plays in the success and engagement of our students.

Knowledge Skills And Abilities

• Familiarity with financial aid regulations (Title IV) and processes, including FAFSA, verification, and awarding federal, state, and institutional aid.
• Ability to proactively problem-solve and multi-task in a fast-paced cooperative environment.
• Organizational skills and a decisive, positive attitude.
• Strong verbal and written communication skills.
• Ability to provide excellent customer services and maintain a high level of professionalism.
• Reliable, self-motivated, and able to contribute to and support a team effort.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Bachelor's Degree.

Required Work Experience

One (1) year professional financial aid experience in higher education or student information systems, with an emphasis on data processing and award packaging.

Preferred Qualifications

• Experience with federal and state reporting systems (e.g., NSLDS, COD).
• Experience working with Banner financial aid management systems.
• Familiarity with SQL or other database query languages.
• Bilingual in the Spanish language.

Required Certifications, Licenses Or Registrations

None specified.

Work Hours

Typical Monday through Friday 8:00am to 5:00pm with occasional extended hours/weekends to meet departmental needs.

Physical Demands

None specified.

Job Type

Full Time

Job Category

Administrator (exempt)

Desired Start Date

11/02/2026

Reports To

Assistant Director of Financial Assistance

Salary

$46,500 Annualized

Open Date

09/29/2026

Open Until Filled

Yes

Special Instructions to Applicant

N/A.

Equal Opportunity Statement

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).