Financial Assistant

The Wellspring; Monroe (LA); On-site; USD 40,000 - 56,000; Full time

Job summary

The Wellspring seeks a financial administrator to maintain and provide management with financial and administrative information, and to prepare monthly reports and attendance records.

The role requires solid accounting knowledge, ability to meet deadlines, budgeting skills, and strong communication with staff, clients, volunteers and the public from diverse backgrounds while maintaining confidentiality and compliance.

Qualifications

• Accounting knowledge and ability to set up books.
• Ability to work under pressure and deadlines.
• Ability to budget time and duties efficiently.
• Ability to manage position with minimal supervision.
• Ability to develop and maintain professional relationships and to communicate with staff, clients, volunteers and the public from diverse backgrounds.
• Ability to work within agency constraints and suggest changes responsibly.
• Maintain poise and control under extreme stress and crisis.

Responsibilities

• Prepare monthly, quarterly and/or annual reports and financial statements: collect and record client/program data; prepare attendance records.
• Help prepare and manage agency budget and fund development plan; monitor revenue and expenditures.
• Maintain a perpetual inventory system: record receipts and tag inventory.
• Administer retirement and other group benefit plans; calculate payments and complete reports.
• Provide financial and grant historical references; establish and maintain record keeping systems.
• Maintain client and agency confidence by enforcing rules and ensuring compliance with laws related to grants.
• Keep information confidential and participate in continued education for professional growth.

Skills

Accounting knowledge

Work under pressure

Budgeting

Independent work

Communication with diverse groups

Agency compliance

Poise under stress

Job description

Job Purpose: Maintain and provide to management financial and administrative information.

Skills and Abilities

2. Accounting knowledge and ability to set up books

3. Ability to work under pressure and deadlines

4. Ability to budget time and duties efficiently

5. Ability to manage position with minimal supervision

6. Ability to develop and maintain professional relationships and to communicate and work with other staff, clients, volunteers and general public from various cultural, ethnic and racial backgrounds.

7. Ability to work within the purpose, structure and constraints of the Agency and to make suggestions for change in a responsible manner.

8. Ability to maintain poise and control and to be effective even under extreme stress and unexpected crisis

Job Related Training Courses Programs

• Orientation
• On-going in-service workshops and conferences
• Preparation of third party & eap payment requests;
• Preparation of monthly cpa report including checkbook reconciliation;
• Daily reconciliation/verification of fees collected;
• Coding and posting to journals and ledgers, making closing entries, applying or verifying account transfers, and summarizing totals and balances;
• Collecting, organizing information for annual audit; and
• Adjusting and correcting backup data.

2. Prepares monthly, quarterly and/or annual reports and financial statements by

• Collecting, recording client and program data; and
• Preparing attendance records

3. Helps prepare and manage agency budget and fund dev. Plan by

• Providing information to program directors to compose annual departmental budgets and grant proposals;
• Monitoring revenue, expenditures, and recommending budget allocations;
• Staffing agency fund-raisers

4. Maintains a perpetual inventory system by

• Recording receipt of materials/equipment against invoices; and
• Recording and tagging inventory

5. Administers retirement and other group benefit plans by

• Calculating payments and completing reports

6. Provides financial and grant historical references and security of financial and program information by

• Establishing and maintaining record keeping system;
• Filing and retrieving program information; and

7. Maintains client and agency confidence and protects operations by

• Enforcing rules, regulations, and legal requirements including state and federal laws related to grants;
• Reviewing, monitoring and recommending changes to current and projected program and agency policies, procedures, practices, standards and operations;
• Performing new employee orientation with regard to agency forms and records; and
• Keeping information confidential

8. Maintains professional competency by

• Participating in continued education and personal growth experiences;

9. Helps people communicate in a harmonious working environment by

• Answering and referring telephone calls on a backup basis
• Maintaining awareness of staff schedules and continuous flow of information

10. Performs other duties as related to the position and as assigned