Financial Analyst

ATA Services Inc; Saint Paul (MN); Remote; USD 70,000 - 100,000; Full time

Job summary

ATA Services, Inc. is seeking a Financial Analyst to support Minnesota's Office of Inspector General. This remote, full-time, long-term position focuses on workforce financial analysis, position tracking, and administrative coordination.

You will maintain position and funding records, monitor personnel costs, and prepare staffing cost estimates for budgeting and decision-making. The role also involves managing the centralized Personnel Inbox, coordinating with HR and finance staff, and

Responsibilities

• Track personnel inquiries and coordinate with HR and finance staff to move requests through review and approval processes.
• Maintain position and funding records, verify alignment with approved budgets, and monitor staffing costs.
• Review budgets, monitor spending, compare costs to estimates, and flag discrepancies or funding concerns.
• Prepare cost estimates and staffing models for hiring, vacancies, reorganizations, and changes in duties or classifications.
• Support two-year budget development with historical spend data and workforce cost assumptions.
• Review financial transfers for accuracy, document issues, and escalate exceptions for resolution.
• Maintain audit-ready records of inquiries, transactions, and analyses and provide documentation for audits.

Job description

ATA Services, Inc., is looking for a Financial Analyst for our client Minnesota's Office of Inspector General. This position is full-time, remote, and long-term.

Job Overview:

Provide workforce financial analysis, position tracking, and administrative coordination for the Office of Inspector General (OIG). This position maintains accurate records of positions and their funding, monitors personnel costs, and prepares staffing cost estimates to support budget and organizational decisions. The analyst also manages the centralized Personnel Inbox and coordinates personnel requests with human resources and financial operations staff.

Primary Responsibilities

• Manage personnel inquiries and requests: Monitor the centralized Personnel Inbox, respond to routine questions, and track personnel transaction requests. Coordinate with human resources and financial operations staff to move requests through established review and approval processes.
• Maintain position and funding records: Track authorized positions, position control numbers, filled and vacant positions, full-time equivalent staffing levels, funding sources, and pending changes. Check that position records and funding assignments align with approved budgets.
• Monitor workforce budgets: Review assigned workforce and shared accounts, track spending and available balances, and compare actual costs with budget estimates. Identify significant differences, explain their causes, and flag emerging funding concerns.
• Analyze staffing costs: Prepare cost estimates and staffing models for hiring, vacancies, reorganizations, and changes to position duties or classifications. Explain the financial effects of proposed changes in clear, practical terms.
• Support budget development: Compile historical personnel spending, staffing projections, and workforce cost assumptions for the two-year budget process. Work with senior budget analysts and finance supervisors to prepare reliable estimates and supporting documentation.
• Review financial transactions and resolve discrepancies: Review transfers between accounts for accurate coding and complete documentation before submission. Identify errors or unusual activity, research routine discrepancies, and refer exceptions to designated finance staff for resolution.
• Maintain controls and audit records: Follow established financial and personnel procedures, protect private personnel information, and maintain organized records of inquiries, transactions, position changes, and analyses. Provide documentation for audits and internal reviews.
• Provide backup support and improve processes: Provide backup coverage for shared budget account administration, accounts payable and receivable, purchasing card, and travel expense inboxes as assigned. Identify recurring issues and recommend practical improvements to records, tracking, and workflows.

ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Equal employment opportunity, including veterans and individuals with disabilities.

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