Workforce Financial Analyst

ATA Services; Saint Paul (MN); Remote; USD 58,000 - 62,000; Full time

Job summary

ATA Services, Inc. is seeking a Financial Analyst to support Minnesota's Office of Inspector General with workforce financial analysis, position tracking, and administrative coordination.

The role involves maintaining position and funding records, monitoring personnel costs, and producing staffing cost estimates to guide budgetary decisions. You will manage the centralized Personnel Inbox, coordinate with HR and finance staff, review budgets and transactions for accuracy, and help improve

Responsibilities

• Provide workforce financial analysis, position tracking, and administrative coordination for the Office of Inspector General (OIG).
• Maintain accurate records of positions and funding, monitor personnel costs, and prepare staffing cost estimates to support budget and organizational decisions.
• Manage the centralized Personnel Inbox and coordinate personnel requests with HR and financial operations staff.
• Monitor staffing costs by reviewing budgets, spending, and variances; flag funding concerns and explain differences clearly.
• Prepare cost estimates and staffing models for hiring, vacancies, reorganizations, and changes to duties or classifications.
• Assist with two-year budget projections by compiling historical spending and staffing assumptions.
• Provide backup support for shared budget accounts and related administrative duties and suggest workflow improvements.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Casual - Co Full Time Professional St.Paul, MN, US

Salary Range: $42.00 To $45.00 Hourly

ATA Services, Inc., is looking for a Financial Analyst for our client Minnesota's Office of Inspector General. This position is full-time, remote, and long-term.

Job Overview:

Provide workforce financial analysis, position tracking, and administrative coordination for the Office of Inspector General (OIG). This position maintains accurate records of positions and their funding, monitors personnel costs, and prepares staffing cost estimates to support budget and organizational decisions. The analyst also manages the centralized Personnel Inbox and coordinates personnel requests with human resources and financial operations staff.

Primary Responsibilities

• Manage personnel inquiries and requests: Monitor the centralized Personnel Inbox, respond to routine questions, and track personnel transaction requests. Coordinate with human resources and financial operations staff to move requests through established review and approval processes.
• Maintain position and funding records: Track authorized positions, position control numbers, filled and vacant positions, full-time equivalent staffing levels, funding sources, and pending changes. Check that position records and funding assignments align with approved budgets.
• Monitor workforce budgets: Review assigned workforce and shared accounts, track spending and available balances, and compare actual costs with budget estimates. Identify significant differences, explain their causes, and flag emerging funding concerns.
• Analyze staffing costs: Prepare cost estimates and staffing models for hiring, vacancies, reorganizations, and changes to position duties or classifications. Explain the financial effects of proposed changes in clear, practical terms.
• Support budget development: Compile historical personnel spending, staffing projections, and workforce cost assumptions for the two-year budget process. Work with senior budget analysts and finance supervisors to prepare reliable estimates and supporting documentation.
• Review financial transactions and resolve discrepancies: Review transfers between accounts for accurate coding and complete documentation before submission. Identify errors or unusual activity, research routine discrepancies, and refer exceptions to designated finance staff for resolution.
• Maintain controls and audit records: Follow established financial and personnel procedures, protect private personnel information, and maintain organized records of inquiries, transactions, position changes, and analyses. Provide documentation for audits and internal reviews.
• Provide backup support and improve processes: Provide backup coverage for shared budget account administration, accounts payable and receivable, purchasing card, and travel expense inboxes as assigned. Identify recurring issues and recommend practical improvements to records, tracking, and workflows.

ATA Services, Inc., provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.