Financial Aid Officer

Aviation Schools Online; Fremont (CA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

401(k) matching

Health, Dental, Vision insurance

Life Insurance

Parental Leave

Paid Time Off

EAP

Tuition Reimbursement

Job summary

AIM in Fremont, CA is looking for a Financial Aid Officer to manage and process student financial aid documents, ensuring compliance with federal, state, and institutional regulations. You will evaluate applications, guide students on aid options, and facilitate access to funding for their education.

Responsibilities include handling VA Benefits, FAFSA/ISIRs, MPNs, and loan counseling, while maintaining accurate records and coordinating with campus staff to ensure timely disbursement and

Qualifications

• High School Diploma or GED with financial aid experience.
• College-level coursework in accounting, finance, or related field.
• Strong computer skills with MS Word, Excel, Outlook; ability to learn new systems.

Responsibilities

• Process financial aid documentation (VA Benefits, TA, scholarships) to ensure funds for tuition.
• Monitor FAFSA submissions and ISIRs; verify files timely.
• Track MPN submissions via COD; conduct entrance/exit loan counseling sessions.
• Stay updated on Federal Student Aid Handbook and compliance requirements.
• Monitor student accounts for proper aid packaging and cash flow for timely disbursement.
• Meet with incoming students to discuss aid options and required documents; escalate to advisors as needed.
• Perform additional tasks as assigned by Campus Director of Compliance & Administration.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Organizational skills

Interpersonal skills

Customer service

Education

Accounting coursework

Finance coursework

Tools

Financial aid software

Job description

About This Role

Training Tomorrow's Techniciansto Become Skilled, Employable and Essential.

About Us- Big Changes, Better Benefits - Join us today!

The Aviation Institute of Maintenance (AIM), established in 1969, is a premier institution dedicated to advancing the field of aviation maintenance through exceptional education and training. With 15 campuses nationwide, AIM is a cornerstone in the aviation industry, accounting for 20% of all students attending FAA-certified Airframe & Powerplant (A&P) schools across the country. Each year, AIM proudly contributes to the graduation of nearly one in four certified aircraft technicians in America.

At AIM, you'll become part of a dynamic team of educators and leaders, all united by a shared commitment to delivering top-notch training and ensuring student success. We are passionate about equipping the next generation of aircraft technicians with the skills and knowledge needed to excel in the aviation industry. If you are eager to make a meaningful impact and help shape the future of aviation maintenance, AIM offers a rewarding environment where your contributions will truly matter.

Position Purpose

The Financial Aid Officer is responsible for managing and processing financial aid documentation for students, ensuring compliance with federal, state, and institutional regulations. This role involves evaluating financial aid applications, providing guidance to students on available financial resources, and facilitating access to funding that supports their educational goals.

Key Duties

• Understand and apply financial aid regulations, process applications accurately, and maintain up-to-date records.
• Provide exceptional support to students by clearly explaining financial aid options and guiding them through the application process.
• Work effectively with other departments to resolve issues and enhance the student experience, demonstrating strong analytical and organizational skills.

Job Responsibilities

• Process financial aid documentation, including VA Education Benefits, Military Tuition Assistance, and scholarships, to ensure students have the necessary funds for tuition.
• Monitor FAFSA submissions and receipt of ISIRs, maintaining accurate records and completing timely verification for selected files.
• Track the submission of Master Promissory Notes (MPNs) via COD and conduct entrance and exit loan counseling sessions for students.
• Stay updated on financial aid regulations, including the Federal Student Aid Handbook, to ensure compliance while regularly reviewing incomplete student files and disbursing funds only when students are eligible.
• Monitor student accounts for proper financial aid packaging and oversee cash flow to ensure timely funding disbursement.
• Meet with incoming students to explain available aid options and necessary documentation, providing ongoing support for questions and issues while referring them to appropriate staff for academic advising.
• Perform additional tasks or projects as assigned by the Campus Director of Compliance & Administration, Campus Assistant Director, or Campus Executive Director.

Required Qualifications

• High School Diploma or GED, and Financial Aid experience
• College level coursework in accounting, finance, or related field
• Strong computer skills, with advanced proficiency in Microsoft Word, Excel, and Outlook, as well as the ability to quickly learn and adapt to new financial aid software and systems.
• Exceptional organizational skills and meticulous attention to detail, enabling the management of multiple tasks and accurate record-keeping in a fast-paced environment.
• Outgoing personality with outstanding interpersonal and communication skills, fostering positive relationships with students, families, and colleagues.
• Ability to thrive in a collaborative team environment, effectively engaging with a diverse college student population and contributing to a supportive campus culture.
• Must not be in default on federal student loans, reflecting a commitment to financial accountability and integrity in managing student aid.
• Strong dedication to providing excellent customer service, ensuring students receive timely and informative support throughout the financial aid process.
• Exhibits a positive, team-oriented attitude by remaining flexible and available to work outside of scheduled hours when needed, as directed by the Supervisor.

Preferred Qualifications

• Proprietary school financial aid experience

Work Schedule

• Monday - Thursday:
• 2 days a week 9:00 am to 6:00 pm
• 2 days a week 10:00 am to 7:00 pm
• Friday: 8:30 am to 5:00 pm
• Occasional Saturdays

What We Offer

The compensation for this position pays up to $38 per hour, based on experience, qualifications, and other relevant factors. In addition to a competitive base salary, we offer a comprehensive benefits package, including:

• 401(k) and Matching:Secure your future with our competitive retirement savings plan.
• Comprehensive Health Coverage:Enjoy Health, Dental, and Vision insurance to keep you and your family healthy.
• Life Insurance:Peace of mind with life insurance options.
• Parental Leave:Support for new parents during important life transitions.
• Paid Time Off:Recharge with paid time off to promote work-life balance.
• Employee Assistance Program:Access to resources for personal and professional support.
• Tuition Reimbursement:Invest in your future with financial support for further education.

We are committed to providing a rewarding compensation package that supports both your professional growth and personal well-being.

AIM is a proud equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by applicable law. We believe that a diverse workforce contributes to the success of our company and are dedicated to fostering a culture of respect, equity, and inclusion.

Location: Fremont, CA

Employment type: Full-Time

Category: maintenance