Financial Aid Manager

palmbeachstate; Boca Raton (FL); Hybrid; USD 48,000 - 59,000; Full time

Benefits offered by this job

Tuition waiver

Tuition reimbursement

Health insurance

Generous time off

Remote or hybrid opportunities

Professional development

Retirement investments

Job summary

Palm Beach State College is seeking a Financial Aid Manager to lead the campus Financial Aid Office, ensuring compliance with federal and state rules while coordinating across campuses. The role requires a bachelor’s degree and four years of related experience; responsibilities include evaluating need, assisting students, and developing staff; occasional evenings/weekends and travel.

PBSC offers benefits including tuition waivers, health coverage, and generous time off, with potential remote or

Qualifications

• Bachelor’s degree and four years of related experience.
• Knowledge of FERPA and federal/state financial aid rules.
• Experience in leadership and staff development.
• Ability to work evenings/weekends and travel between campuses.

Responsibilities

• Provide leadership for campus Financial Aid Office operations.
• Ensure compliance with federal/state laws and college policies.
• Verify enrollment status and award disbursements.
• Notify students of awards and benefits.
• Develop staff and set goals.
• Monitor SAP compliance.
• Maintain confidentiality.
• Build collaborative relationships.
• Perform other duties as assigned.

Skills

Motivating employees

Conflict resolution

Strategic thinking

Data analysis

Attention to detail

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office Professional

Job description

Join our team!

What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role

Responsible for managing the daily operations and providing leadership necessary for administration of the campus Financial Aid Office. Implements policies and processes to ensure compliance with federal and state laws, regulations, and industry standards. Remains current with all federal, state and college rules and regulations. Monitors program compliance for all funding sources in accordance with appropriate regulations. Ability to work a fluctuating schedule to include evenings and weekends. Travels to all campus locations of the College as needed.

What a day of a Financial Aid Manager looks like:

• Provides leadership for the campus in fulfilling the mission of the College. May include overall coordination of campus academic, business and student service activities.
• Analyzes and evaluates financial need using Federal Methodology. Verifies and authorizes enrollment status and award disbursements.
• Notifies students of all financial aid awards and educational related benefits. Monitors the process from application to disbursement.
• Guides, leads, reviews, verifies, observes, and manages the work of people reporting directly and indirectly to you. Monitors and evaluates the performance of your employees. Develops and trains staff.
• Develops short- and long-term goals, objectives, priorities, and recommendations. Researches, interprets and adheres to compliance requirements.
• Evaluates and ensures procedures for compliance with federal state, local institutional laws, and regulations.
• Maintains confidentiality of work-related information and material.
• Evaluates and makes recommendation regarding Satisfactory Academic Progress (SAP).
• Develops and maintains collaborative relationships. Creates and sustains a culture that consistently supports the institutional core values.
• Performs other job-related duties as assigned.

We’d love to hear from you if you have the following:

Education and Experience:

• Bachelor’s degree
• Four years of related experience

Knowledge of:

• Applicable Federal, State, Local, and County Financial Aid laws, rules, regulations, and guidelines
• Federal, State, and institutional verification policies and guidelines
• Microsoft Office Professional or similar applications
• FERPA within 30 days of employment

Skilled in:

• Motivating employees to apply the effort necessary to attain organizational and departmental goals
• Managing and resolving conflict in a positive manner
• Thinking strategically, effectively analyzing data, and implementing data-informed decisions
• Fact finding, analysis, and problem solving
• Attention to detail while maintaining effective time and task management

Ability to:

• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service
• Maintain high level of responsibility regarding confidential information
• Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
• Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness
• Exercise independent judgement and discretion utilizing company policies and principles with the understanding of when to escape

Licenses, Registration, Certifications, or Special Requirements:

• Regular physical attendance required
• Must not be debarred from Title IV Programs, and not in default on Title IV student loans
• Some periods throughout the year will require extended work hours including nights, weekends, and college closures

Work Environment and Physical Demand - Frequency

• Reach and grasp objects. - Occasionally
• Repetitive movement of wrists, hands, fingers. - Daily
• Stand for extended periods of time. - Daily
• Use of video display terminal. - Daily
• Receive and understand information through oral and written communication. - Daily
• Proofread and check documents for accuracy. - Daily
• Interaction with general public. - Daily
• Lift or carry objects weighing 10 to 25 pounds. - Occasionally
• Work a fluctuating work schedule. - Occasionally

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

The minimum base pay for this position starts at $53,677.00 annually; however, the offer may vary based on the candidate’s education and experience.

This position is open until filled with a first initial review on September 15, 2026.

Wait, there is more!

• Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.
• Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.
• Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.
• Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.
• Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.
• Professional Development: Leadership programs, professional learning workshops, and more.
• Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.

Application Deadline

This position is open until filled