Administrative Assistant II

palmbeachstate; Town of Florida (NY); On-site; USD 19,000 - 27,000; Full time

Benefits offered by this job

Tuition fee waiver

Health insurance

Retirement plan

Paid time off

Job summary

Palm Beach State College is seeking an Administrative Assistant II to provide departmental support, maintain files, process purchases, and assist with payroll and budgets. You will generate reports and prepare correspondence for students, faculty, staff, and the public.

The role emphasizes attention to detail, effective communication, and the ability to handle multiple tasks in a dynamic educational environment. Regular, reliable attendance is required.

Qualifications

• Proficient with Microsoft Office Suite and similar applications.
• Strong attention to detail and accuracy in data handling.
• Excellent verbal and written communication with students, staff and the public.
• Able to manage multiple tasks and deadlines effectively.

Responsibilities

• Provide administrative support to the department and maintain files.
• Process payroll, electronic purchase orders, and assist with budget activities.
• Load information, generate reports, and prepare correspondence.
• Answer inquiries from students, faculty, staff, and the public.
• Assist with presentations and correspondence formatting.

Skills

Microsoft Office

Attention to detail

Communication skills

Time management

Education

High school diploma or GED

One year of related experience

Job description

Join our team!

What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role

Responsible for providing administrative support to the department. Maintains departmental files and processes purchase requests. Prepares payroll, processes electronic purchase orders, and assists with budget activities. Loads information, generates reports, and prepares correspondence. Provides accurate information to students, faculty, staff, and the public.

What a day of an Administrative Assistant II looks like:

• Performs administrative and secretarial duties that require broad and comprehensive knowledge of the organization’s policies and operations. Schedules appointments and meetings.

• Prepares requisitions and electronic purchase orders; submits to manager for processing.

• Assists in the preparation of and may transfer budget items, as needed.

• Maintains and controls records. Includes database, logs, cost records, and general records. Does not include bookkeeping.

• Sets up and organizes files and manuals and distributes as needed.

• Types and edits forms, reports, memos, and correspondences. Includes word processing.

• Designs spreadsheets, with multiple function formulas and links. Enters or edits data to existing database files.

• Inputs and edits standard text for routine correspondence and reports.

• Responds to inquiries from all levels of employees or external sources regarding a variety of questions.

• Assists with the production of presentations with unique and customized formatting patterns.

• Determines need of office supplies, equipment, and materials. Orders new office supplies and equipment as needed.

• Performs other job-related duties as assigned.

We’d love to hear from you if you have the following:

Education and Experience:

• High school diploma or GED

• One year of related experience

Knowledge of:

• Microsoft Office Suite or similar applications

Skilled in:

• Attention to detail while maintaining effective time and task management

Ability to:

• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service

• Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public

Licenses, Registration, Certifications, or Special Requirements:

• Regular physical attendance required

Work Environment and Physical Demand - Frequency

• Reach and grasp objects. - Occasionally

• Repetitive movement of wrists, hands, fingers. - Daily

• Sit for extended periods of time. - Daily

• Use of video display terminal. - Daily

• Receive and understand information through oral and written communication. - Daily

• Proofread and check documents for accuracy. - Daily

• Interaction with general public. - Daily

• Work a fluctuating work schedule. - Occasionally

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

Certain service members andveterans, and the spouses and family members of such service members andveterans, receivepreferenceand priority. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

The minimum base pay for this position starts at $16.51 per hour; however, the offer may vary based on the candidate’s education and experience.

This position is open until filled with a first initial review of September 15, 2026.

Wait, there is more!

• Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.

• Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.

• Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.

• Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.

• Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.

• Professional Development: Leadership programs, professional learning workshops, and more.

• Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.

Application Deadline

This position is open until filled