Financial Administrator

Colibri Group; Washington (District of Columbia); On-site; USD 65,000 - 85,000; Full time

Job summary

A professional education organization is looking for a Financial Administrator in Washington, DC. This role involves overseeing student financial services, managing vendor payments, and ensuring compliance with financial regulations. Candidates should have a Bachelor's degree in Accounting or Finance and 3-5 years of relevant experience. This role also includes responsibilities in budget management and facilitating payment processes. A strong understanding of the higher education sector is desired.

Qualifications

• Bachelor's degree in a business-related field or applicable experience.
• 3–5 years of related experience required.
• Strong understanding of U.S. higher education sector.
• Ability to write reports containing technical information.

Responsibilities

• Oversee student financial services and billing.
• Engage with students to resolve payment inquiries.
• Manage and develop budgets and expenses.
• Ensure compliance with federal and state regulations.
• Coordinate with Colibri treasury team for financial operations.

Skills

Accounting principles

Financial management

Customer service

Budget preparation

Communication skills

Teamwork

Regulatory knowledge

Education

Bachelor's Degree in Accounting or Finance

Tools

NetSuite

iPayables

Fusebill

Job description

Position Overview

The Financial Administrator plays a central financial and accounting role for Moreland University. This individual manages student financial services, electronic commerce, faculty and vendor payments, budgets, financial reporting, and centralized accounts receivable systems for the university. They’ll coordinate activities with the shared services financial and accounting teams at Colibri to allow for healthy and accurate financial management and systems.

Position Requirements & Major Responsibilities

• Oversees the overall operations of student financial services, billing, receivables, collections, and general cashiering functions of the university related to student tuition
• Engages regularly with students in a customer service manner to address questions and resolve payment matters and prepares 1098T forms or other student tuition related documents
• Follows best practices for GAAP accounting and student financial record keeping in alignment with higher education accreditation and regulatory compliance
• Addresses collections when needed with students on a timely basis
• Oversees and brings quality control measure to the student financial systems and reports weekly on student payments, collection status, and the corresponding receipts and deferred revenue plan
• Faculty Hours Tracking and Payment Oversight
  • Oversees the hours tracking, accuracy, and payment for all university faculty and mentor payments
  • Serves as a point of checks and balancing to review faculty timesheet and payment documents prior to submission to payroll team
  • Makes recommendations for process improvements and system level reporting
  • Understands and uses best practices associated with payments related to employee work classifications, citizenship associated with correct payment policies, and geographic location of employees or vendors
• Expense and Budget Management
  • Involved in developing and managing annual budgets and performs periodic cost and productivity analyses
  • Reviews and monitors university level expenses, seeks appropriate approvals, and produces expense reporting at regular intervals
  • Leads all vendor management related to budgeting and invoice oversight
  • Plans, develops, and implements strategies for cost savings, generating resources and/or revenues for the organization
• Provides direction and leadership in financial management, fiscal policies review and changes; conducts special reviews as required; ensures compliance with university, state, and federal regulations and standard accounting procedures
• Provides periodic reports of receipts and technical information to the university community and to external funding agencies as needed
• Recommends and participates in the development of university policies and procedures related to financial processes and tuition accounting
• With guidance, interacts with internal and external regulators and auditors, participates in auditing projects, or provides information and access to accounting records as required
• Establishes and implements short- and long-range organizational goals and operating procedures; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement related to student tuition
• Working closely with the Colibri treasury team to manage bank accounts, payment processing and reconciling of cash

Qualifications

• A Bachelor’s Degree in a business-related field is preferred such as Accounting or Finance. Applicable experience may be considered in lieu of a degree
• A minimum of 3-5 years of related experience required
• Strong understanding of the domestic higher education sector
• Experience with international higher education regulatory and financial interactions and affairs, with a preference for the Middle East, Southeast Asia, and Eastern Asia, a plus
• Experienced team player with strong management, communication, and soft skills to quickly gain confidence both with internal stakeholders and externally among regulatory agencies
• Ability to influence direction of complex regulatory issues, solicit information, listen well, persuade others, make important decisions, and shape outcomes
• Technical expertise to be a credible interface to all internal partners (business development, product development, marketing, admissions, legal, etc.)
• Knowledge of U.S. federal and state financial regulations, and university financial policies and procedures
• Skill in budget preparation and fiscal management
• Knowledge of cashiering and cash management principles, systems, procedures, and standards
• Knowledge of accounting and accounts receivable principles, methodology, and practices
• Ability to use independent judgment and to manage and impart information to a range of stakeholders both internal and external to the university
• Ability to write reports containing technical information
• Knowledge of customer service standards and procedures
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
• Knowledge of software and business systems to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections, such as NetSuite, iPayables, and Fusebill
• Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community
• Ability to foster a cooperative work environment
• Ability to plan, organize, implement, and administer complex recordkeeping systems and procedures
• Knowledge of university and/or public auditing policies, standards, and procedures

About Colibri Group

Colibri Group is building the future of professional education. Headquartered in St. Louis, Missouri, Colibri Group is one of the pioneers of online professional education, introducing some of the first web-based professional education courses in 2001. Students and professionals start and advance their careers through the company’s online and in-person learning solutions for licensing, continuing education, test preparation and professional development.

Today, we proudly serve over one million customers each year and employ more than 900 mission-aligned professionals. Our family of brands are the leading online professional education platforms in their respective end-markets. We provide a holistic learning experience for students and professionals to achieve more and thrive throughout their careers in real estate, financial services, teacher education, healthcare, valuation and property services, accounting, among other professions. Visit www.colibrigroup.com for more information.

Colibri Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. Colibri Group prohibits discrimination and harassment of any kind based on race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, or any other status protected under federal, state, or local law.