Financial Administration Coordinator

The Chronicle Of Higher Education, Inc.; Bloomington (IN); On-site; USD 52,213,795 - 56,477,467; Full time

Benefits offered by this job

Medical and dental insurance

Health savings account

Paid holidays

Tuition subsidy

Job summary

Indiana University Bloomington is seeking a Financial Administration Coordinator for the Cognitive Science Program. The role supports daily business operations across 11 faculty, 60 graduate students, and ~50 undergrads, performing financial tasks and processing records in central information systems.

Responsibilities include payroll adjustments, reporting, and liaison work with multiple divisions. A high school diploma is required, with a preference for an associate's degree and 2+ years of

Qualifications

• Proficient communication skills with colleagues and stakeholders.
• Maintains a high degree of professionalism in a busy office.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• General knowledge or ability to learn IU systems (KFS, HRMS, SIS).
• Experience in managing and documenting workflows, processes, and data entry.
• Basic understanding of technology and office applications.
• Ability to use standard office equipment (phone, fax, scanner).
• Proficiency in computer systems and standard office software.
• Basic accounting and financial skills; ability to reconcile accounts.
• Ability to apply concepts and policies to daily work functions.
• Good oral and written communication; can present material clearly.

Responsibilities

• Under moderate supervision, performs financial and administrative tasks.
• Processes documents into university information systems and verifies accuracy.
• Maintains records of financial transactions, compiles data, and prepares reports.
• Verifies payroll adjustments, including supplements and garnishments.
• Audits, coordinates, and processes payroll; ensures accuracy.
• Ensures timely payments to payees and answers policy questions.
• Serves as liaison to department and university divisions.
• May guide lower-level employees on day-to-day work.

Skills

Proficient communication skills

Professionalism

Time management

Quality mindset

Flexibility

Thorough and dependable

IU systems knowledge

Workflow documentation

General computer literacy

Office equipment use

Office software proficiency

Accounting & reconciliation

Policy application

Oral & written communication

Audience communication

Education

High school diploma or equivalent

Associate's degree

2 years of relevant experience

Job description

Department

COGNITIVE SCIENCES (BL-COGS-IUBLA)

Department Information

The core mission of the Cognitive Science Program is to explore thenature of minds and other intelligent systems, and to preparestudents to apply that understanding to enhance human capabilitiesand well-being around the globe. We lead scientific advances through integrative theory, formalmodeling, computation, and experimentation, with the goal ofunderstanding intelligent systems, from the mechanisms of cognitionto social interactions to the design of AI systems. We value a collaborative and supportive intellectual communitywhere students, faculty, and staff learn from one another'sperspectives and continuously reexamine assumptions about minds,intelligence, and society. Through the application of cutting-edge discoveries in natural andartificial intelligence, through the training of the nextgeneration of scientists and practitioners, and through preparingindividuals who will apply their knowledge in fields ranging fromindustry, data science, education, medicine, and public service,our program accepts the responsibility to translate scientificunderstanding into practical solutions for problems that impacthuman lives. More information about the Cognitive Science Program.

Job Summary

The Financial Administration Coordinator in the Cognitive ScienceProgram supports the program's daily business operations. TheCognitive Science Program includes 11 faculty, 60 graduatestudents, and approximately 50 undergraduate students.

General Responsibilities

• Under moderate supervision, performs financial andadministrative tasks related to processing financial or otheradministrative records.
• Processes documents into the university's central informationsystems (Travel, KFS, HRMS, etc.) and verifies that information iscorrect. Investigates and resolves discrepancies in financialdocuments.
• Maintains records of financial transactions, compiles data, andprepares reports.
• Verifies accuracy of adjustments to payroll includingsupplements and garnishments. Audits, coordinates, and processespayroll; verifies accuracy of payroll information.
• Confirms available accounts and ensures timely payments aremade to payees.
• Responds to inquiries regarding financial and/or personnelpolicies and procedures.
• Serves as a liaison to department and/or other universitydivisions.
• May provide guidance to lower-level employees on theirday-to-day work.

Qualifications

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Associate's degree.

WORK EXPERIENCE

Required

• 2 years of relevant experience.

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamicenvironment.
• Highly thorough and dependable.
• General knowledge or demonstrated ability to learn basicfunctionality of IU systems (KFS, HRMS, SIS).
• Experience in managing and documenting workflows, processes,and/or data entry.
• Basic understanding of technology.
• Ability to use standard office equipment such as phone, fax,scanner, etc.
• Proficiency in computer systems, including standard Officesoftware.
• Basic accounting and financial skills; ability to reconcileaccounts.
• Prior demonstrated ability to apply concepts and policies todaily work functions.
• Good oral and written communication skills.
• Ability to clearly present material and make it accessible to aspecific audience.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$18.23 - $19.71 per hour (approximately $37,918 - $40,997annualized)

Benefits Overview

For full-time staff employees, Indiana University offers a widearray of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure.

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Finance

Job Family: Financial Administration

Click here to learn more about Indiana University's Job Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discriminationhere which includes contact information

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online. You may also request aphysical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.