Financial Administration Coordinator

Indiana University Bloomington; Bloomington (IN); On-site; USD 25,113 - 27,152; Full time

Benefits offered by this job

Medical and dental insurance

Health savings account

Paid holidays

Paid time off

Retirement plan contributions

Tuition subsidy for IU courses

Employee assistance program

Job summary

Indiana University Bloomington is seeking a Financial Administration Coordinator to support daily business operations within the Cognitive Science Program. The role handles financial records, payroll processes, and liaison duties across university divisions, working with KFS, HRMS, and SIS systems.

The position requires strong communication, reliability, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Associate's degree preferred.
• 2 years of relevant experience.
• Proficient communication and time-management skills.
• Excellent attention to detail and accuracy.

Responsibilities

• Under moderate supervision, performs financial and administrative tasks related to processing financial or other administrative records.
• Processes documents into university systems (Travel, KFS, HRMS, etc.) and verifies information; resolves discrepancies.
• Maintains records of financial transactions, compiles data, and prepares reports.
• Verifies payroll adjustments and processes payroll; ensures accuracy.
• Confirms available accounts and ensures timely payments to payees.
• Responds to inquiries regarding financial and/or personnel policies and procedures.
• Serves as a liaison to department and/or other university divisions.
• May provide guidance to lower-level employees on day-to-day work.

Skills

Communication

Professionalism

Time management

Quality focus

Flexibility

Thoroughness

IU systems knowledge

Workflow management

Data entry

Accounting basics

Reconciliation

Clear written/oral communication

Education

High school diploma

Associate's degree

Tools

KFS

HRMS

SIS

Job description

COGNITIVE SCIENCES (BL-COGS-IUBLA)

The core mission of the Cognitive Science Program is to explore the nature of minds and other intelligent systems, and to prepare students to apply that understanding to enhance human capabilities and well-being around the globe. We lead scientific advances through integrative theory, formal modeling, computation, and experimentation, with the goal of understanding intelligent systems, from the mechanisms of cognition to social interactions to the design of AI systems. We value a collaborative and supportive intellectual community where students, faculty, and staff learn from one another's perspectives and continuously reexamine assumptions about minds, intelligence, and society. Through the application of cutting‑edge discoveries in natural and artificial intelligence, through the training of the next generation of scientists and practitioners, and through preparing individuals who will apply their knowledge in fields ranging from industry, data science, education, medicine, and public service, our program accepts the responsibility to translate scientific understanding into practical solutions for problems that impact human lives.

More information about the Cognitive Science Program.

The Financial Administration Coordinator in the Cognitive Science Program supports the program's daily business operations. The Cognitive Science Program includes 11 faculty, 60 graduate students, and approximately 50 undergraduate students.

General Responsiblities

• Under moderate supervision, performs financial and administrative tasks related to processing financial or other administrative records.
• Processes documents into the university's central information systems (Travel, KFS, HRMS, etc.) and verifies that information is correct. Investigates and resolves discrepancies in financial documents.
• Maintains records of financial transactions, compiles data, and prepares reports.
• Verifies accuracy of adjustments to payroll including supplements and garnishments. Audits, coordinates, and processes payroll; verifies accuracy of payroll information.
• Confirms available accounts and ensures timely payments are made to payees.
• Responds to inquiries regarding financial and/or personnel policies and procedures.
• Serves as a liaison to department and/or other university divisions.
• May provide guidance to lower-level employees on their day-to-day work.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Associate's degree.

WORK EXPERIENCE

• 2 years of relevant experience.

Skills

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS).
• Experience in managing and documenting workflows, processes, and/or data entry.
• Basic understanding of technology.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Proficiency in computer systems, including standard Office software.
• Basic accounting and financial skills; ability to reconcile accounts.
• Prior demonstrated ability to apply concepts and policies to daily work functions.
• Good oral and written communication skills.
• Ability to clearly present material and make it accessible to a specific audience.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$18.23 - $19.71 per hour (approximately $37,918 - $40,997 annualized)

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Finance

Job Family: Financial Administration

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.