Finance Specialist, A/P & A/R — Community Impact

Valparaiso YMCA; Valparaiso (IN); On-site; USD 2,046,000 - 2,914,000; Full time

Benefits offered by this job

Free Y Membership

Discounted family membership

Child Watch hours available free of ch

Job summary

The Valparaiso YMCA is seeking an Accounts Payable & Receivable Specialist to join the Finance team. This full-time role handles vendor invoices, payments, purchasing, and daily cash management in support of our community programs.

You will maintain records in our financial software, prepare checks and deposits, manage childcare billing, and help ensure accurate financial reporting while upholding YMCA policies.

Qualifications

• High school diploma or equivalent required.
• Associate degree or higher in Accounting, Finance or Business preferred.
• Prior experience in accounts payable/receivable, purchasing and billing, general business office, or related experience.

Responsibilities

• Manage accounts payable function and process from start to finish.
• Maintain and vendor records in financial software to ensure completeness and compliance with YMCA policies.
• Process vendor invoices including coding invoices, distributing for approval, reviewing for proper approval and preparation of accounts payable checks.
• General ledger account processing including but not limited to accounts payable transaction balancing, general ledger-journal entries and posting to the proper accounting period.
• Manage EFT/ACH payments with vendors and coordinate with bank and Staff Accountant on processing and reviewing payments.
• Perform procurement and purchasing functions for departments; coordinate with departments on purchasing credit card purchases; manage YPG relationship and purchasing.
• Manage YMCA Amazon and vendor credit card accounts.
• Coordinate tax related accounts payable functions including W-9 forms and Indiana sales tax exemption certificates.
• Manage administration office supply room inventory including monitoring inventory, ordering additional supplies when needed and processing department supply orders.
• Maintain responsive and cooperative relationship with accounts payable vendors.
• Supervise daily cash balancing/shift close out function for MSL cash drawers.
• Review and verify MSL daily cash drawers as well as cash in safe; resolve variances with Membership.
• Prepare daily bank deposit for cash and checks; coordinate delivery of deposit to bank.
• Manage childcare billing function; monitor financial status of childcare programs and member accounts.
• Process periodic childcare billing including billing, posting of payments and credits to member accounts and posting of CCDF grant revenue; assist parents with CCDF accounts.
• Pursue collection of unpaid childcare bills; contact parents to discuss and remedy.
• Oversee vending machine transactions.
• Perform out of office errands including bank, post office and supply vendors.
• Assist with projects assigned by Director of Finance and in working with other departments.
• Accepts additional assignments as deemed appropriate, within the scope of the job description.
• Follows YMCA policies and procedures; responds to emergency situations. Obtain and maintain required training(s).
• Performs other duties as assigned.

Skills

Accounts payable

Accounts receivable

Vendor management

MS Office

Communication skills

Education

High school diploma

Associate degree in Accounting

Tools

Financial software

MS Excel

Job description

The Valparaiso YMCA is seeking an Accounts Payable & Receivable Specialist to join the Finance team. This full-time role handles vendor invoices, payments, purchasing, and daily cash management in support of our community programs.

You will maintain records in our financial software, prepare checks and deposits, manage childcare billing, and help ensure accurate financial reporting while upholding YMCA policies.