AP/AR Specialist — Free YMCA Membership & Impact

Valparaiso Family YMCA; Valparaiso (IN); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Free Y Membership, including Family

Discounted family membership

Child Watch hours available

Job summary

Valparaiso Family YMCA is seeking an Accounts Payable & Receivable Specialist to support our Finance team in Valparaiso, IN. This full-time role manages payable/receivable processing, procurement, and cash handling in a nonprofit setting.

You will work with vendor records, process invoices, handle EFT/ACH payments, supervise cash drawer balancing, childcare billing, and ensure compliance with YMCA policies.

Qualifications

• High school diploma or equivalent required.
• Associate degree or higher in Accounting, Finance or Business preferred.
• Prior experience in accounts payable/receivable, purchasing and billing, general business office, or related experience.

Responsibilities

• Manage accounts payable function and process from start to finish.
• Maintain vendor records in financial software to ensure completeness and compliance with YMCA policies.
• Process vendor invoices including coding invoices, distributing for approval, reviewing for proper approval and preparation of accounts payable checks.
• General ledger account processing including but not limited to accounts payable transaction balancing, general ledger-journal entries and posting to the proper accounting period.
• Manage EFT/ACH payments with vendors and coordinate with bank and Staff Accountant on processing and reviewing payments.
• Perform procurement and purchasing functions for departments; coordinate with departments on purchasing credit card purchases; manage YPG relationship and purchasing.
• Manage YMCA Amazon and vendor credit card accounts.
• Coordinate tax related accounts payable functions including W-9 forms and Indiana sales tax exemption certificates.
• Manage administration office supply room inventory including monitoring inventory, ordering additional supplies when needed and processing department supply orders.
• Maintain responsive and cooperative relationship with accounts payable vendors.
• Supervise daily cash balancing/shift close out function for MSL cash drawers.
• Review and verify MSL daily cash drawers as well as cash in safe; resolve variances with Membership.
• Prepare daily bank deposit for cash and checks; coordinate delivery of deposit to bank.
• Manage childcare billing function; monitor financial status of childcare programs and member accounts.
• Process periodic childcare billing including billing, posting of payments and credits to member accounts and posting of CCDF grant revenue; assist parents with CCDF accounts.
• Pursue collection of unpaid childcare bills; contact parents to discuss and remedy.
• Oversee vending machine transactions.
• Perform out of office errands including bank, post office and supply vendors.
• Assist with projects assigned by Director of Finance and in working with other departments.
• Accepts additional assignments as deemed appropriate, within the scope of the job description.
• Follows YMCA policies and procedures; responds to emergency situations. Obtain and maintain required training(s).
• Performs other duties as assigned.

Skills

People management

Communication skills

Detail oriented

Team collaboration

Independent work

Education

High school diploma or equivalent

Associate degree in Accounting/Finance/Business

Tools

MS Office

Excel

Word

Outlook

Financial software

Job description

Valparaiso Family YMCA is seeking an Accounts Payable & Receivable Specialist to support our Finance team in Valparaiso, IN. This full-time role manages payable/receivable processing, procurement, and cash handling in a nonprofit setting.

You will work with vendor records, process invoices, handle EFT/ACH payments, supervise cash drawer balancing, childcare billing, and ensure compliance with YMCA policies.