Finance & Purchasing Associate

University of Texas at Austin; Austin (TX); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Complimentary museum admission

20% discount in Museum Store

Job summary

The Blanton Museum of Art at the University of Texas at Austin is seeking a Detail‑oriented Business Office Associate to support the Finance team. You will handle payments, processing, travel, reimbursements, and procurement while ensuring adherence to UT policies.

This is a 3-year, benefits-eligible role on the UT Main Campus with a schedule of 40 hours and an immediate start. Strong MS Office skills and a customer-focused mindset are essential.

Qualifications

• High School Diploma or GED.
• At least 5 years of clerical experience with a High School Diploma or GED.
• At least 1 year of experience at the Administrative Assistant level with a Bachelor's Degree.
• Demonstrated knowledge of Microsoft Office Suite tools (in particular, Excel).
• Strong attention to detail; analytical and organizational skills.
• Ability to follow instructions and work independently.
• Excellent pro-active communication and interpersonal skills.
• Customer service oriented.
• Ability to maintain a positive demeanor regarding repetitive work and repeated questions.

Responsibilities

• Process payments, reimbursements, ProCard transactions, deposits, correction vouchers, purchase orders, IDTs, PIFs, and RTAs.
• Maintain payment processing, electronic workflows and update records in University financial and administrative systems.
• Review transactions for accuracy, including account numbers and DEFINE coding.
• Serve as a primary point of contact for vendors, staff, student employees, UT Purchasing, and UT Accounts Payable, providing timely updates on approvals, processing status, and policy changes.
• Interpret and apply University policies, procedures, and financial regulations to support business operations.
• Advise internal and external stakeholders on appropriate transaction processing and documentation requirements.
• Stay current on policy updates and best practices to ensure compliance and consistency in financial transactions.
• Serve as a departmental resource for finance-related questions and administrative processes.
• Provide backup support for Finance team members as needed.
• Participate in business meetings and special projects as assigned by the Accounting Manager.
• Other projects and related duties as assigned.

Skills

MS Office

Excel

Attention to detail

Communication skills

Customer service

Independent work

Education

Bachelor's degree

High School Diploma or GED

Tools

DEFINE

University business applications

Job description

The Blanton Museum of Art at the University of Texas at Austin is seeking a Detail‑oriented Business Office Associate to support the Finance team. You will handle payments, processing, travel, reimbursements, and procurement while ensuring adherence to UT policies.

This is a 3-year, benefits-eligible role on the UT Main Campus with a schedule of 40 hours and an immediate start. Strong MS Office skills and a customer-focused mindset are essential.