Finance & Procurement Admin Assistant: Budget & Assets

Anchorage School District; United States; On-site; USD 30,000 - 31,000; Full time

Job summary

The Anchorage School District seeks an Administrative Assistant Finance and Procurement to manage budgets, purchasing, and accounting tasks for Frontier Charter and related school accounts.

Key duties include preparing budgets, processing expenditures, inventory control of fixed assets, and supporting grants and annual reporting. Strong clerical and numerical skills are essential, with a focus on accuracy and confidentiality.

Qualifications

• High school diploma or equivalent, or current enrollment in a GED program.
• Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.
• Course(s) in bookkeeping or accounting preferred.

Responsibilities

• Assists the principal in preparation, management, and accountability of school budgets, including purchase requisitions and P-card transactions.
• Compiles and records financial transactions and issues financial statements.
• Processes and submits deposit reconciliation reports on a weekly basis to the ASD Accounting Department.
• Orders, receives, inventories, and ensures delivery of materials, managing billing cycles and payments to vendors.
• Assists school employees in understanding district purchase guidelines.
• Manages and reports the Fixed Assets Inventory to the ASD Finance Department annually.

Skills

Clerical experience

Financial record keeping

Budget support

Data entry

Communication skills

Education

High school diploma or equivalent

GED program enrollment

Tools

Microsoft Office

Accounting software

P-card system

Job description

The Anchorage School District seeks an Administrative Assistant Finance and Procurement to manage budgets, purchasing, and accounting tasks for Frontier Charter and related school accounts.

Key duties include preparing budgets, processing expenditures, inventory control of fixed assets, and supporting grants and annual reporting. Strong clerical and numerical skills are essential, with a focus on accuracy and confidentiality.