Finance & Ops Coordinator — Growth Path to Ops Manager

WILLBII; San Marino (CA); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

Paid Time Off

Career development opportunities

Job summary

WB Design Group, a boutique interior design and luxury home staging company serving the Greater Los Angeles area, seeks a Finance & Operations Coordinator to support daily financial operations, procurement, vendor management, and administrative functions.

This role offers growth toward an Operations Manager position within a collaborative team, with responsibilities including expense tracking, QuickBooks bookkeeping, PO management, payroll support, and weekly financial reporting.

Qualifications

• 2+ years in bookkeeping, finance, accounting, operations, or related field.
• Experience with QuickBooks preferred.
• Strong organizational and analytical skills.
• Proficient in Excel, Microsoft Office, and Google Workspace.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with procurement, purchase orders, vendor management, or project coordination is a plus.

Responsibilities

• Organize and manage project expenses, receipts, and invoices.
• Review and reconcile company credit card transactions.
• Maintain accurate expense records by project.
• Assist with bookkeeping using QuickBooks.
• Prepare weekly financial summaries and expense reports.
• Support payroll preparation by maintaining employee timesheets and attendance records.
• Manage Purchase Orders (POs) and maintain procurement records.
• Coordinate with vendors regarding quotations, orders, deliveries, and order status.
• Track shipments and delivery schedules.
• Follow up on outstanding orders and vendor communications.
• Purchase office supplies and maintain office inventory.
• Prepare and submit the Weekly Operations Report, including credit card transaction summaries and expense tracking.
• Maintain organized purchasing, vendor, invoice, and receipt documentation.
• Identify discrepancies or unusual expenses and report them to management.
• Assist in improving internal purchasing and financial processes.
• Answer incoming phone calls and respond to general administrative emails.
• Maintain organized company records and files.
• Provide general administrative and operational support as needed.

Skills

Organizational skills

Analytical skills

Attention to detail

Communication skills

Multitasking

Vendor management

Tools

QuickBooks

Job description

WB Design Group, a boutique interior design and luxury home staging company serving the Greater Los Angeles area, seeks a Finance & Operations Coordinator to support daily financial operations, procurement, vendor management, and administrative functions.

This role offers growth toward an Operations Manager position within a collaborative team, with responsibilities including expense tracking, QuickBooks bookkeeping, PO management, payroll support, and weekly financial reporting.