Finance Operations Specialist - Hiring Now

St.-Andrews-Presbyterian-Church; Newport Beach (CA); On-site; USD 30,000 - 39,000; Part time

Job summary

St. Andrew’s Presbyterian Church in Newport Beach, CA seeks a Part-Time Finance Administrative Assistant to support the Finance Department with contributions, tuition activity, and reporting.

You will handle gift processing, donor inquiries, deposits, and record-keeping in Planning Center and QuickBooks, while maintaining confidentiality. The role requires strong attention to detail, customer service, and the ability to work with church staff, families, and ministry partners.

Qualifications

• Bachelor’s degree preferred; two+ years in church/nonprofit finance or office environment.
• Experience with QuickBooks, planning center and Brightwheel is a plus.
• Strong data entry, accuracy, and confidentiality essential.

Responsibilities

• Record contributions and designate gifts to funds in Planning Center.
• Process tuition billing and collect payments; maintain tuition records.
• Prepare donor statements and monthly contribution reports.
• Coordinate with bank for deposits and resolve variances.
• Support membership/household records in Planning Center.
• Assist with annual audit and internal finance projects.
• Provide responsive service to donors, families, staff and partners.
• Maintain procedures and participate in staff meetings.

Skills

Attention to detail

Communication

Confidentiality

Data entry

Education

Bachelor’s degree preferred

2+ years nonprofit church finance experience

Tools

QuickBooks

Planning Center

Brightwheel

Excel

Word

Job description

Half-Time, Hourly, Non-ExemptPaid Time Off for: Personal, Vacation, Sick, Jury Duty, Bereavement and HolidaysREQUIRED: Cover Letter, Resume and completed St. Andrew’s Employment Application.SUMMARYSupports the Finance Department by accurately processing, recording, reconciling, and reporting contribution and tuition activity, while providing responsive service to donors, families, staff, and ministry partners. The role also provides general finance and administrative support as assigned.RESPONSIBILITIESContributionsRecord contributions and apply gifts accurately to appropriate internal funds/accounts and donor-designated funds within Planning Center.Review contribution-count processes and procedures for accuracy and efficiency.Assist congregation members with giving questions and contribution records; serve as a point of support for Planning Center.Coordinate with bank personnel to resolve deposit variances and support efficient, cost-effective banking procedures.Process gifts-in-kind acknowledgments, stock donations, and donor matching-gift documentation.Assist with maintaining church membership and household records within Planning Center.Prepare reports for various departments as necessary.Prepare and distribute donor contribution statements.Coordinate giving-envelope orders and distribution.Record and maintain giving goals established through various stewardship initiatives.Prepare monthly contribution reports and comparative analysis for the Executive Pastor.TuitionsProcess billing and collections for tuition-based programs and maintain accurate tuition financial records.Coordinate regularly with tuition-program staff responsible for student and schedule records.Record check payments and online payments from Brightwheel into QuickBooks; process scholarship and church-benefit tuition payments.Provide responsive service to parents and tuition-program leadership regarding billing and account questions.Coordinate tuition refund requests with Accounts Payable.Partner with Preschool staff as needed to support tuition administration.General Finance & Administrative SupportCoordinate weekly armored-courier deposits and retrieve Finance Department safe contents daily.Order supplies related to contribution processing and bank deposits.Organize and maintain financial records and historical files in accordance with St. Andrew’s Record Retention Policy; securely dispose of confidential records when authorized.Receive and route Finance Department mail and ensure checks and other financial items are handled appropriately.Assist with the annual audit and other Finance Department projects as assigned.Maintain clear, current written procedures for the responsibilities of the position.Participate in one-on-one, department, and all-staff meetings.Provide general Finance Department support and perform other duties as directed by the Director of Finance or Executive Pastor.MINISTRY & PROFESSIONAL EXPECTATIONSAs a member of the St. Andrew’s staff, this position contributes to a team dedicated to Christian service and is expected to conduct work in a manner consistent with the mission and values of St. Andrew’s Presbyterian Church. The role requires flexibility, collaboration, sound judgment, and a high level of discretion due to the confidential nature of financial and donor information.Active participant in a Christian church who affirms the mission and values of St. Andrew’s Presbyterian Church.Strong administrative and organizational skills, with the ability to work independently, prioritize responsibilities, and follow through reliably.High degree of accuracy and attention to detail in data entry, financial records, and reporting.Demonstrated ability to maintain confidentiality and exercise appropriate discretion.Strong interpersonal and service skills with the ability to work effectively with congregation members, families, staff, and outside partners.Proficiency with Microsoft Office, including intermediate-level Excel and Word skills.QuickBooks experience preferred; experience with Planning Center and/or Brightwheel is helpful.EDUCATION AND/OR EXPERIENCEBachelor’s degree preferred. Two or more years of relevant experience in a church, preschool, nonprofit, finance, accounting, or business-office environment preferred; an equivalent combination of education and experience will be considered.LANGUAGE SKILLSAbility to communicate clearly and professionally in English, both verbally and in writing. Ability to read handwritten information, including cursive, when processing financial records.REASONING ABILITYAbility to understand and carry out written and verbal instructions, exercise sound judgment, organize multiple priorities, and resolve routine issues involving established procedures and financial records.PHYSICAL DEMANDSThe physical demands described here are representative of those required to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The employee is frequently required to sit, communicate, and use a computer and other office equipment; occasionally to stand, walk, reach, bend, or stoop; and occasionally to lift or move up to 25 pounds.WORK ENVIRONMENTThe work environment is typical of a professional office setting. The noise level is generally moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.