Finance & Operations Specialist: Grants & Travel

Arizona State University; Tempe, Northern (AZ, KY); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Arizona State University is seeking a Business Operations Specialist 2 to support the Executive Administration team at the Tempe campus. The role focuses on financial and administrative processes, ensuring compliance with sponsor requirements and internal controls.

You will collaborate with leadership, faculty, staff, and external sponsors to manage purchasing, payroll, reporting, and grant administration while maintaining accurate records and providing strong customer service.

Qualifications

• Bachelor's degree and three (3) years of experience in related area, or equivalent combination of experience and training.
• Experience with financial transactions: requisitions, purchase orders, expense reports, journal entries and payments.
• Experience in higher education or with university policies is a plus.
• Strong attention to detail and ability to handle confidential information.

Responsibilities

• Assist assigned units with financial transactions and ensure compliance with ASU and sponsor requirements.
• Monitor expenditures and support budget maintenance for departments and sponsored projects.
• Support pre- and post-award grant administration, including budget prep and financial reporting.
• Serve as a travel delegate by preparing travel requests and reimbursement documentation.
• Process timesheets, leaves, and payroll transactions in accordance with policies.
• Provide guidance on university financial, purchasing, travel, payroll, and grant policies.

Skills

Financial understanding

Customer service

Attention to detail

Discretion

Proactivity

Education

Bachelor's degree

Tools

Workday

Workday Finance

PeopleSoft

Concur

ERA

Job description

Arizona State University is seeking a Business Operations Specialist 2 to support the Executive Administration team at the Tempe campus. The role focuses on financial and administrative processes, ensuring compliance with sponsor requirements and internal controls.

You will collaborate with leadership, faculty, staff, and external sponsors to manage purchasing, payroll, reporting, and grant administration while maintaining accurate records and providing strong customer service.